Facilities Admin Assistant: Welcoming & Organized

Advanced Energy Management Limited; Denver, Northern (CO, KY); Hybrid; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical plans

Disability & life insurance

Health savings account

Paid vacation (3 weeks)

Paid sick time (7 days)

12 paid holidays

Paid parental leave (8 weeks)

Company matched 401(k)

Mental health coverage

Volunteer time off

Job summary

Advanced Energy, headquartered in Denver, Colorado, is seeking an Administrative Assistant for Facilities to help maintain a welcoming front desk and provide essential administrative support across the organization.

You will handle facilities billing, purchase orders, and ticketing system management while supporting various departments and coordination of mail, supplies, and events. A High School diploma or equivalent is required, with 0–3 years of related experience valued.

Qualifications

• Professional demeanor in interactions with employees, visitors and vendors.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities, organize work and meet deadlines.
• Strong attention to detail and data entry skills.
• Proficiency with standard office technology and systems.
• Ability to work independently in a dynamic environment.

Responsibilities

• Deliver professional, responsive, and welcoming customer service to employees, visitors, vendors, and guests.
• Manage Facilities billing processes, track invoices and related documentation.
• Provide admin support to Facilities, including PO creation, data entry and ticketing system management.
• Assist with administration and coordination of Facilities programs and initiatives.
• Coordinate mail services and support shipping/receiving tasks.
• Order and maintain office and facility supplies and equipment.
• Keep reception area organized, professional, and welcoming.

Skills

Professionalism

Verbal communication

Written communication

Multitasking

Attention to detail

Data entry

Office software proficiency

Independent work

Education

High School diploma or equivalent

Tools

SAP

ERP systems

Job description

Advanced Energy, headquartered in Denver, Colorado, is seeking an Administrative Assistant for Facilities to help maintain a welcoming front desk and provide essential administrative support across the organization.

You will handle facilities billing, purchase orders, and ticketing system management while supporting various departments and coordination of mail, supplies, and events. A High School diploma or equivalent is required, with 0–3 years of related experience valued.