Facilities Finance & FAMIS Specialist

Commonwealth of VA Careers; Williamsburg (VA); On-site; USD 42,000 - 52,000; Full time

Job summary

William & Mary is seeking a Fiscal Specialist in Facilities Management to serve as the principal financial operations resource for the university’s largest operating department. The role emphasizes accounts payable, cost allocations, and system administration for FAMIS and related financial processes.

The position requires managing high-volume transactions, providing guidance to campus departments, and ensuring timely, accurate processing across organizational boundaries.

Qualifications

• Bachelor's degree or equivalent combination of training, education, and/or experience.
• Experience in fiscal administration, accounts payable, procurement, or related financial operations.
• Working knowledge of general office practices and customer service principles.
• Demonstrated analytical and problem-solving skills to resolve discrepancies and complete tasks.
• Strong organizational and time-management skills to handle high-volume workload and deadlines.
• Excellent written and verbal communication with vendors and campus partners.
• Proficiency with Microsoft Office Suite and ability to learn new software.

Responsibilities

• Manage and process a high volume of accounts payable and procurement transactions with accuracy.
• Serve as primary fiscal resource for complex vendor accounts (utilities, services, fuel, etc.).
• Resolve vendor billing issues and coordinate with departments to resolve discrepancies.
• Reconcile accounts, perform journal entries, and support cost allocations.
• Provide invoice routing, account coding, and cross-system support.
• Perform accounts receivable reconciliation and deposit processing.

Skills

Bachelor's degree

Fiscal administration

Accounts payable

Procurement

Office practices

Analytical skills

Time management

Communication

Microsoft Office

Education

Bachelor's degree

Tools

FAMIS

Jaggaer/BuyWM

Workday Finance

Qlik

Job description

William & Mary is seeking a Fiscal Specialist in Facilities Management to serve as the principal financial operations resource for the university’s largest operating department. The role emphasizes accounts payable, cost allocations, and system administration for FAMIS and related financial processes.

The position requires managing high-volume transactions, providing guidance to campus departments, and ensuring timely, accurate processing across organizational boundaries.