Strategic Administrative & Fiscal Lead - Military Science

William & Mary; Virginia (MN); On-site; USD 29,000 - 48,000; Full time

Job summary

William & Mary’s Department of Military Science seeks an Administrative & Fiscal Coordinator to support the department leadership and faculty with administrative and fiscal duties, scheduling, travel, events, and communications.

You will manage records, process reimbursements, assist with course scheduling, recruitment logistics, website updates, and serve as the first point of contact for students, staff, and visitors.

Qualifications

• High School graduate or equivalent required.
• Customer service experience and admin/office support knowledge.
• Excellent interpersonal, verbal, and written communication skills.
• Working knowledge of fiscal administration and general accounting practices.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Knowledge of general employment/hiring practices and procedures.
• Ability to learn and work with automated systems in fund management, procurement, and reporting.

Responsibilities

• Provide administrative support: ordering supplies, distributing mail, meeting coordination, and department correspondence.
• Serve as first point of contact to visitors, students, and faculty by phone or in person.
• Provide fiscal support: processing reimbursements, journals, adjustments, and financial statements.
• Support department communications: website and electronic media updates.
• Assist with course scheduling, registration processes, and events planning.
• Coordinate recruitment activities: travel, applicant records, and letters to applicants.
• Arrange and coordinate meetings and special events including commissions and ceremonies.
• Liaise with campus units to process transactions and procurement.
• Maintain student files and department records per retention guidelines.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Office equipment proficiency

Education

High School Diploma

Bachelor’s degree preferred

Tools

Excel

Word

Outlook

Job description

William & Mary’s Department of Military Science seeks an Administrative & Fiscal Coordinator to support the department leadership and faculty with administrative and fiscal duties, scheduling, travel, events, and communications.

You will manage records, process reimbursements, assist with course scheduling, recruitment logistics, website updates, and serve as the first point of contact for students, staff, and visitors.