Military Science Administrative & Finance Coordinator

William & Mary and the Virginia Institute of Marine Science; United States; On-site; USD 43,000 - 53,000; Full time

Job summary

William & Mary’s Department of Military Science seeks an experienced Administrative & Fiscal Coordinator to support the department’s administrative and fiscal functions under the Chair. Responsibilities include handling supplies, mail, meetings, and correspondence, plus finance tasks like reimbursements and accounting journals.

The role requires strong customer service, communication, and MS Office skills, with occasional evening/weekend work.

Qualifications

• High School diploma or equivalent.
• Demonstrated customer service experience and knowledge of administrative and office support functions.
• Excellent interpersonal, verbal, and written communication skills.
• Working knowledge of fiscal administration and general accounting practices.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Knowledge of general employment/hiring practices and procedures.

Responsibilities

• Provide administrative support including ordering supplies, mail, meetings, and department correspondence.
• Serve as first point of contact for visitors, students, and faculty by phone or in person.
• Provide fiscal support including reimbursements, accounting journals/adjustments, and financial statements.

Skills

Customer service

Administrative support

Communication skills

Fiscal administration

Microsoft Office

Education

High School diploma

Bachelor’s degree (preferred)

Tools

Microsoft Office

Job description

William & Mary’s Department of Military Science seeks an experienced Administrative & Fiscal Coordinator to support the department’s administrative and fiscal functions under the Chair. Responsibilities include handling supplies, mail, meetings, and correspondence, plus finance tasks like reimbursements and accounting journals.

The role requires strong customer service, communication, and MS Office skills, with occasional evening/weekend work.