Fiscal Operations Specialist – AP, FAMIS & Timekeeping

WM001 William & Mary; United States; On-site; USD 32,000 - 52,000; Full time

Job summary

William & Mary seeks a Fiscal Specialist to serve as the primary financial operations resource for Facilities Operations, handling complex AP, procurement and cost allocations. You will administer the FAMIS system, support work orders, and supervise timekeeping across a large department with 200–300 staff.

The role requires a Bachelor's degree and proven experience in fiscal administration, GAAP knowledge, and strong communication with vendors and campus partners.

Qualifications

• Bachelor's degree from an accredited institution or equivalent experience.
• Experience in fiscal administration, accounts payable, procurement or related financial operations.
• Strong office practices, administrative procedures and customer service principles.
• Analytical and problem-solving skills with the ability to resolve financial discrepancies.

Responsibilities

• Process high-volume accounts payable and procurement transactions with accuracy.
• Administer FAMIS system and handle work order financials and reporting.
• Oversee timekeeping administration and related pay-period processing.
• Manage campus utility accounts and cost allocations, ensuring timely reconciliations.
• Provide cross-department support for financial systems and vendor inquiries.

Skills

Analytical thinking

Time management

Communication skills

MS Office proficiency

Education

Bachelor's degree

Tools

Microsoft Office

Job description

William & Mary seeks a Fiscal Specialist to serve as the primary financial operations resource for Facilities Operations, handling complex AP, procurement and cost allocations. You will administer the FAMIS system, support work orders, and supervise timekeeping across a large department with 200–300 staff.

The role requires a Bachelor's degree and proven experience in fiscal administration, GAAP knowledge, and strong communication with vendors and campus partners.