Administrative Coordinator: Office & Events Lead

William & Mary; Williamsburg (VA); On-site; USD 40,000 - 50,000; Full time

Job summary

William & Mary seeks an Administrative Coordinator to support AidData’s day-to-day operations, including office, facilities, events, HR, and fiscal tasks. Reporting to the Associate Director of Finance & Operations, you will liaise with multiple campus units and maintain compliance with university policies.

The role emphasizes timely, accurate service, teamwork with diverse stakeholders, and attention to detail. Occasional after-hours/event coverage is expected, with a 40k–50k posting range.

Qualifications

• Associate’s degree or equivalent combination of education, experience, and training.
• 1+ years of administrative support experience in a fast-paced office.
• Excellent written and verbal communication; ability to work with diverse audiences.
• Ability to interpret policies, think strategically, and exercise sound judgment.

Responsibilities

• Coordinate department meetings, secure space, arrange speakers and meals.
• Schedule logistics for internal/external meetings and events.
• Serve as first point of contact for visitors and refer complex issues as needed.
• Coordinate IT approvals, conference room tech, and procurement for staff and new hires.
• Support intranet updates in SharePoint and manage department records.

Skills

Administrative support

Communication

Team collaboration

Problem solving

Attention to detail

Microsoft Office

Education

Bachelor’s degree

Tools

Microsoft Office Suite

SharePoint

Workday

Acrobat Pro

Job description

William & Mary seeks an Administrative Coordinator to support AidData’s day-to-day operations, including office, facilities, events, HR, and fiscal tasks. Reporting to the Associate Director of Finance & Operations, you will liaise with multiple campus units and maintain compliance with university policies.

The role emphasizes timely, accurate service, teamwork with diverse stakeholders, and attention to detail. Occasional after-hours/event coverage is expected, with a 40k–50k posting range.