Remote-Eligible Admin & Fiscal Coordinator

WM001 William & Mary; United States; On-site; USD 43,000 - 53,000; Full time

Job summary

William & Mary’s Department of Military Science is seeking an Administrative & Fiscal Coordinator to support the department’s administrative needs and leadership. The role involves handling mail, meetings, scheduling, and student communications, while also providing fiscal support including reimbursements and accounting adjustments.

The successful candidate will manage website content, assist with recruitment processes, and coordinate programs and events, aligning with university policies and

Qualifications

• High school graduate or equivalent with office experience.
• Experience in administrative and fiscal support functions.
• Excellent written and verbal communication with diverse populations.
• Familiarity with basic accounting, reimbursements, and reporting.
• Proficient in Microsoft Office; able to learn new systems.

Responsibilities

• Provide general administrative support, mail, supplies, and meeting coordination.
• Serve as first contact for visitors and inquiries by phone or in person.
• Process reimbursements, journals, and adjustments; manage financial statements.
• Support department communications and website content updates.
• Assist with course scheduling and registration processes.
• Coordinate recruitment activities and applicant documentation.
• Plan events including catering and travel logistics; maintain records.
• Collaborate with campus units on transactions and procurement.
• Maintain records in compliance with retention guidelines.

Skills

Customer service

Interpersonal skills

Verbal and written communication

Microsoft Office (Excel, Word, Outlook

General accounting practices

Office administration

Education

Bachelor’s degree (preferred)

Tools

Cascade/Workday/Blackboard (knowledge)

Job description

William & Mary’s Department of Military Science is seeking an Administrative & Fiscal Coordinator to support the department’s administrative needs and leadership. The role involves handling mail, meetings, scheduling, and student communications, while also providing fiscal support including reimbursements and accounting adjustments.

The successful candidate will manage website content, assist with recruitment processes, and coordinate programs and events, aligning with university policies and