On-Campus Administrative & Operations Specialist

WM001 William & Mary; Williamsburg (VA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

On-campus facilities access

Educational assistance

Professional development

Holiday schedule

Job summary

AidData, based on the William & Mary campus in Williamsburg, is seeking an Administrative Coordinator to support daily operations and nearby departments. This role focuses on office, facilities, events, HR and fiscal processes while ensuring timely, accurate work and excellent customer service.

The position interfaces with Human Resources, Finance, Procurement, IT, and others, supporting the Associate Director of Finance & Operations and collaborating with the Executive Director as needed.

Qualifications

• Associate’s degree or equivalent combination of education, experience, and training.
• 1+ years of administrative support in a fast-paced office.
• Strong interpersonal, verbal and written communication with diverse audiences.
• Ability to interpret and apply policies and procedures, think strategically and exercise sound judgment.
• Detail-oriented with accountability and the ability to meet deadlines.
• Proficiency with Microsoft Office Suite with capability to learn new software.

Responsibilities

• Coordinate department meetings and events, secure space, arrange meals and speakers.
• Assist with IT approvals, conference room tech, procurement and equipment shipments.
• Maintain intranet, equipment inventory and department records.
• Coordinate faculty travel, reimbursements and human resources actions in Workday.

Skills

Interpersonal skills

Team player

Problem solving

MS Office

Communication

Attention to detail

Learning ability

Administrative support

Education

Associate degree

Bachelor’s degree

Tools

Workday

SharePoint

BuyWM

Acrobat Pro

Job description

AidData, based on the William & Mary campus in Williamsburg, is seeking an Administrative Coordinator to support daily operations and nearby departments. This role focuses on office, facilities, events, HR and fiscal processes while ensuring timely, accurate work and excellent customer service.

The position interfaces with Human Resources, Finance, Procurement, IT, and others, supporting the Associate Director of Finance & Operations and collaborating with the Executive Director as needed.