Facilities & Executive Support Specialist

ITT Inc.; Stamford (CT); On-site; USD 59,000 - 87,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Job summary

ITT Inc. in Stamford, CT seeks a detail-oriented facilities professional to support the corporate facilities team. You will work with the Corporate Services Manager to provide seamless staff support, equipment, supplies, and utilities essential for business operations.

The role requires hospitality and customer service excellence across vendor management, events with the Board, and daily maintenance, with a focus on safety, stock control, and smooth executive meetings.

Qualifications

• Experience in facilities management in a corporate setting.
• Experience verifying, coding, and processing vendor invoices.
• Knowledge of accounting procedures, billing, and PO management.
• Experience with Audio/Visual and construction is a plus.
• Customer service excellence and collaborative teamwork.

Responsibilities

• Assist in monitoring and assessment of vendor performance.
• Support for Purchase Order creation and invoice processing.
• Provide exceptional facilities helpdesk services and monitor internal/external workflow to ensure quality.
• Assist in directing daily facility maintenance and preventative maintenance.
• Coordinate people moves; procure, schedule, and supervise contractors, suppliers, and vendors.
• Play a key role in special events, coordinating with Board of Directors and C-Suite.
• Collaborate with administrative professionals for food deliveries and set up for all meetings.
• Keep detailed tracking of stock (paper, toner, etc.).
• Serve as emergency evacuation support for safe building egress during crises.
• Ensure cleanliness and tidiness of workspaces, conference rooms, pantry, bathrooms, and file areas.
• Remain knowledgeable about building systems operations.
• Follow protocols for building maintenance and safety procedures.
• Escalate issues quickly to management for fast resolution.
• Provide administrative support to staff and ad-hoc requests.

Skills

Facilities management

Vendor invoice processing

Customer service

Project coordination

Tools

Microsoft Office

Job description

ITT Inc. in Stamford, CT seeks a detail-oriented facilities professional to support the corporate facilities team. You will work with the Corporate Services Manager to provide seamless staff support, equipment, supplies, and utilities essential for business operations.

The role requires hospitality and customer service excellence across vendor management, events with the Board, and daily maintenance, with a focus on safety, stock control, and smooth executive meetings.