Facilities Development Manager

Stradley Ronon; Philadelphia (Philadelphia County); Hybrid; USD 95,000 - 130,000; Full time

Job summary

Stradley Ronon is seeking a Facilities Development Manager to plan, coordinate, and execute capital projects across the firm’s real estate portfolio, including law office buildouts, renovations, and infrastructure upgrades.

You will serve as the day-to-day point of contact for project budgets, timelines, issue escalation, and communication between internal stakeholders and external vendors to ensure timely delivery, within scope, and aligned with firm standards.

Qualifications

• Bachelor's degree in facilities management or a related field.
• Minimum 5 years in facilities management or capital project management.
• Experience with large-scale renovations or construction projects.
• Certification in PMP or FMP is a plus.

Responsibilities

• Plan, coordinate, and execute capital projects across the real estate portfolio.
• Develop scopes, budgets, and schedules; manage RFPs and contracts.
• Serve as main contact for budgets, timelines, and vendor coordination.
• Monitor milestones, address delays, and report progress to leadership.
• Ensure regulatory compliance, safety standards, and quality control.

Skills

Project coordination

Budget management

Stakeholder management

Scheduling

Communication

Education

Bachelor's Degree

PMP or FMP certification

Tools

MS Project

Excel

CAD/BIM tools

Job description

The Facilities Development Manager plans, coordinates, and executes capital projects across the firm's real estate portfolio, including law firm office buildouts, renovations, infrastructure upgrades, and related facilities initiatives and projects. This role serves as a day-to-day point of contact for project coordination, budgets, timelines, issue escalation, and communication between internal stakeholders and external vendors to ensure projects are delivered on time, within scope, and aligned with firm standards.

This position will also serve as a key contact for Office Services and Office Coordinators, providing operational structure and support across the firm's nine offices.

While this position offers the flexibility of a hybrid work arrangement, it is essential to note that in-person presence is required as the job demands. The nature of the role necessitates regular on-site attendance to effectively fulfill the responsibilities and ensure seamless operations.

Key Responsibilities

Project Planning & Execution:

• Develop project scopes, budgets, and schedules for capital improvement initiatives.
• Conduct feasibility studies and risk assessments.
• Prepare and manage RFPs, bids, and contract negotiations.
• Support ongoing management of the firm's real estate portfolio, including law firm office buildouts, relocations, renovations, and related facilities planning initiatives.

Communication and Organization

• Strong organizational skills with ability to manage multiple projects simultaneously.
• Excellent communication and stakeholder management skills.
• Maintain detailed project documentation and ensure timely follow-up on all action items.
• Schedule and lead project meetings with internal teams/stakeholders and external vendors.
• Provide regular updates to the Director of Facilities on progress, challenges, and next steps.
• Expertise in scheduling, meeting coordination, note taking and follow-up processes.

Timeline Adherence:

• Monitor project milestones and proactively address delays to keep projects on schedule.
• Implement corrective actions when timelines are at risk.

Budget Management & Reconciliation:

• Manage project budgets, track expenditures, and reconcile costs against approved allocations.
• Prepare financial reports and ensure transparency in budget adjustments.
• Support annual budget planning and Capital Improvement Planning (CIPs) by identifying project needs, estimating costs, and aligning proposed investments with firm priorities.
• Report out to stakeholders on a regular basis.
• Oversee contractors, consultants, and vendors to ensure adherence to specifications and timelines.
• Monitor progress, when applicable present change order requests, and resolve issues promptly.

Compliance & Quality Control:

• Ensure compliance with building codes, ADA requirements, and safety regulations.
• Implement quality assurance processes throughout the project lifecycle.
• Coordinate with internal teams, architects, engineers, vendors, and external partners.
• Maintain clear communication and provide updates to stakeholders.
• Serve as the day-to-day point of contact for facilities-related project coordination, responding to routine questions, escalating issues as needed, and ensuring timely communication between internal stakeholders and external partners.
• Support day-to-day facilities and administrative services operations, including invoice coordination, understanding site-specific needs, and serving as a point of contact for local Office Coordinators across firm locations.

Qualifications:

Bachelor's Degree. Minimum 5 years in facilities management or capital project management, with proven experience in large-scale renovations or construction projects. PMP and/or FMP certification a plus.

Must be comfortable with travel as needed for project oversight, vendor coordination, and site visits. Estimated travel requirement: up to 30% but must be flexible to project demands.