Facilities Development Manager

Flo Recruit, Inc.; Philadelphia (Philadelphia County); Hybrid; USD 110,000 - 160,000; Full time

Benefits offered by this job

Medical, vision, dental benefits

401(k) retirement plan

Paid time off

Life and disability insurance

Wellbeing program

Flexible spending accounts

Job summary

Stradley Ronon Stevens & Young, LLP seeks a Facilities Development Manager to plan, coordinate and execute capital projects across its real estate portfolio. You will manage scopes, budgets, timelines, and communications between internal stakeholders and external vendors to ensure on-time delivery and alignment with firm standards.

You will work with Office Services and Office Coordinators across nine offices, providing operational support while maintaining a strong on-site presence as required

Qualifications

• Bachelor’s degree required with 5+ years in facilities or capital projects.
• PMP and/or FMP certification a plus.

Responsibilities

• Develop project scopes, budgets, and schedules for capital improvements.
• Conduct feasibility studies and risk assessments for projects.
• Prepare and manage RFPs, bids, and contract negotiations.
• Support portfolio management including office buildouts, relocations, renovations.
• Schedule and lead project meetings with internal teams and vendors.
• Provide updates to the Director of Facilities on progress and next steps.
• Monitor milestones and address delays to keep on schedule.
• Oversee contractors and vendors to ensure adherence to specs and timelines.
• Ensure compliance with building codes and safety regulations.

Skills

Project management

Budgeting

Stakeholder management

Scheduling

Communication

Education

Bachelor’s Degree

Job description

The Facilities Development Manager plans, coordinates, and executes capital projects across the firm’s real estate portfolio, including law firm office buildouts, renovations, infrastructure upgrades, and related facilities initiatives and projects. This role serves as a day-to-day point of contact for project coordination, budgets, timelines, issue escalation, and communication between internal stakeholders and external vendors to ensure projects are delivered on time, within scope, and aligned with firm standards.

This position will also serve as a key contact for Office Services and Office Coordinators, providing operational structure and support across the firm’s nine offices.

While this position offers the flexibility of a hybrid work arrangement, it is essential to note that in-person presence is required as the job demands. The nature of the role necessitates regular on-site attendance to effectively fulfill the responsibilities and ensure seamless operations.

Key Responsibilities

Project Planning & Execution

• Develop project scopes, budgets, and schedules for capital improvement initiatives.
• Conduct feasibility studies and risk assessments.
• Prepare and manage RFPs, bids, and contract negotiations.
• Support ongoing management of the firm’s real estate portfolio, including law firm office buildouts, relocations, renovations, and related facilities planning initiatives.

Communication and Organization

• Strong organizational skills with ability to manage multiple projects simultaneously.
• Excellent communication and stakeholder management skills.
• Maintain detailed project documentation and ensure timely follow-up on all action items.
• Schedule and lead project meetings with internal teams/stakeholders and external vendors.
• Provide regular updates to the Director of Facilities on progress, challenges, and next steps.
• Expertise in scheduling, meeting coordination, note taking and follow-up processes.

Timeline Adherence

• Monitor project milestones and proactively address delays to keep projects on schedule.
• Implement corrective actions when timelines are at risk.

Budget Management & Reconciliation

• Manage project budgets, track expenditures, and reconcile costs against approved allocations.
• Prepare financial reports and ensure transparency in budget adjustments.
• Support annual budget planning and Capital Improvement Planning (CIPs) by identifying project needs, estimating costs, and aligning proposed investments with firm priorities.
• Report out to stakeholders on a regular basis.
• Oversee contractors, consultants, and vendors to ensure adherence to specifications and timelines.
• Monitor progress, when applicable present change order requests, and resolve issues promptly.

Compliance & Quality Control

• Ensure compliance with building codes, ADA requirements, and safety regulations.
• Implement quality assurance processes throughout the project lifecycle.
• Coordinate with internal teams, architects, engineers, vendors, and external partners.
• Maintain clear communication and provide updates to stakeholders.
• Serve as the day-to-day point of contact for facilities-related project coordination, responding to routine questions, escalating issues as needed, and ensuring timely communication between internal stakeholders and external partners.
• Support day-to-day facilities and administrative services operations, including invoice coordination, understanding site-specific needs, and serving as a point of contact for local Office Coordinators across firm locations.

Qualifications

Bachelor’s Degree. Minimum 5 years in facilities management or capital project management, with proven experience in large-scale renovations or construction projects. PMP and/or FMP certification a plus.

Must be comfortable with travel as needed for project oversight, vendor coordination, and site visits. Estimated travel requirement: up to 30% but must be flexible to project demands.

Stradley Ronon offers a competitive benefits package that includes medical, vision, dental, and prescription drug coverage; health savings account (with applicable medical plan); flexible spending accounts; life insurance; short- and long-term disability coverage; and 401(k). Additionally, the firm provides family forming and hormonal health benefits; childcare leave; backup child and adult care; pre-tax commuter benefits; an employee assistance program; a wellbeing program; vacation and other paid time off.

Stradley Ronon Stevens & Young, LLP is an Equal Opportunity Employer.