Facilities Coordinator: Office Ops & Vendor Liaison

CBRE; Poway (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(K)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE is seeking a Facilities Coordinator for a large Poway corporate campus with remote support to three additional locations. The role focuses on managing daily facilities operations, vendor coordination, event support, and thorough documentation to ensure an efficient, safe workplace for 800–1,000 employees.

You will work closely with internal stakeholders and outsourced partners. The position is fully onsite with no travel, offering a robust benefits package and growth opportunities within

Qualifications

• High School Diploma or GED is required; related facilities, admin, or customer service experience preferred.
• Up to 2 years of facilities coordination, workplace services, or office administration experience.
• Strong organizational skills to manage multiple priorities and deadlines.
• Experience coordinating vendors, service providers, work orders, or maintenance activities.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Excellent verbal and written communication with a customer-focused approach.
• Ability to analyze information, prepare reports, and maintain accurate records.
• Self-motivated, detail-oriented, and able to follow established processes while improving service delivery.

Responsibilities

• Coordinate day-to-day facilities operations for a two-story corporate campus serving 800–1,000 employees.
• Receive, track, and manage facility work orders; communicate with stakeholders.
• Schedule and coordinate vendors, contractors, and service providers; monitor performance.
• Support workplace events with room setups, furniture arrangements, and logistics.
• Create and manage purchase orders; maintain facility records and related documentation.
• Run operational reports and provide updates on work order status and activities.
• Collaborate with landlords, vendors, and internal clients to ensure policy compliance.
• Support three additional locations remotely to maintain a consistent workplace experience.

Skills

Facilities coordination

Vendor coordination

Office administration

Customer service

Report preparation

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

CBRE is seeking a Facilities Coordinator for a large Poway corporate campus with remote support to three additional locations. The role focuses on managing daily facilities operations, vendor coordination, event support, and thorough documentation to ensure an efficient, safe workplace for 800–1,000 employees.

You will work closely with internal stakeholders and outsourced partners. The position is fully onsite with no travel, offering a robust benefits package and growth opportunities within