Facilities Coordinator

CBRE; Poway (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(K)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE is seeking a Facilities Coordinator for a large Poway corporate campus with remote support to three additional locations. The role focuses on managing daily facilities operations, vendor coordination, event support, and thorough documentation to ensure an efficient, safe workplace for 800–1,000 employees.

You will work closely with internal stakeholders and outsourced partners. The position is fully onsite with no travel, offering a robust benefits package and growth opportunities within

Qualifications

• High School Diploma or GED is required; related facilities, admin, or customer service experience preferred.
• Up to 2 years of facilities coordination, workplace services, or office administration experience.
• Strong organizational skills to manage multiple priorities and deadlines.
• Experience coordinating vendors, service providers, work orders, or maintenance activities.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Excellent verbal and written communication with a customer-focused approach.
• Ability to analyze information, prepare reports, and maintain accurate records.
• Self-motivated, detail-oriented, and able to follow established processes while improving service delivery.

Responsibilities

• Coordinate day-to-day facilities operations for a two-story corporate campus serving 800–1,000 employees.
• Receive, track, and manage facility work orders; communicate with stakeholders.
• Schedule and coordinate vendors, contractors, and service providers; monitor performance.
• Support workplace events with room setups, furniture arrangements, and logistics.
• Create and manage purchase orders; maintain facility records and related documentation.
• Run operational reports and provide updates on work order status and activities.
• Collaborate with landlords, vendors, and internal clients to ensure policy compliance.
• Support three additional locations remotely to maintain a consistent workplace experience.

Skills

Facilities coordination

Vendor coordination

Office administration

Customer service

Report preparation

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

About The Role

Join CBRE as a Facilities Coordinator supporting a leading national insurance organization that serves millions of customers across the United States. In this role, you will help deliver a best-in-class workplace experience at a large corporate campus in Poway, CA, while also providing remote support to three additional locations. Working closely with internal stakeholders and outsourced service partners, you'll play a key role in maintaining efficient facility operations, coordinating vendors, supporting workplace events, and ensuring a safe, productive environment for employees. This is a fully onsite position with no travel required.

What You'll Do

• Coordinate day-to-day facilities operations for a two-story corporate office campus supporting approximately 800-1,000 employees.
• Receive, track, and manage facility work orders, ensuring timely resolution and clear communication with stakeholders.
• Schedule and coordinate vendors, contractors, and service providers while monitoring service delivery and performance.
• Support workplace events by assisting with room setups, furniture arrangements, and logistical coordination.
• Create and manage purchase orders, process related documentation, and maintain accurate facility records.
• Run operational reports and provide updates on work order status, vendor performance, and facility activities.
• Partner with landlords, vendors, and internal clients to ensure compliance with established procedures, policies, and reporting requirements.
• Support facility operations across three additional locations remotely, helping ensure a consistent workplace experience across the portfolio.

What You'll Need

• High School Diploma or GED required; additional facilities, administrative, or customer service experience is preferred.
• Up to 2 years of experience in facilities coordination, workplace services, office administration, or a related field.
• Strong organizational skills with the ability to effectively manage multiple priorities and deadlines.
• Experience coordinating vendors, service providers, work orders, or maintenance activities.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Excellent verbal and written communication skills with a customer-focused approach.
• Ability to analyze information, prepare reports, and maintain accurate records and documentation.
• Self-motivated, detail-oriented professional who can follow established processes while proactively identifying opportunities to improve service delivery.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service, and excellence - and we value the diverse perspectives, backgrounds, and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Disclaimer

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $50,000 annually [or $24.04 per hour] and the maximum salary for the Facilities Coordinator position is $60,000 annually [or $28.85 per hour]. The compensation offered to a successful candidate will depend on their skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).