Facilities Coordinator — Mailroom & Vendor Ops

US AMR-Jones Lang LaSalle Americas, Inc.; Plainfield (IL); On-site; USD 56,000 - 57,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Plainfield, IL is hiring a Facilities Coordinator to support mailroom and soft services operations at a manufacturing campus. The role includes handling shipping, vendor coordination, inventory, and administrative tasks for the Facilities Manager.

Ideal candidates have 2–4 years in facilities coordination or admin support, strong communication, and proficiency in MS Office. The shift is Monday–Friday with potential after-hours as needed.

Qualifications

• High school diploma or GED required; related higher education preferred.
• 2–4 years in facilities coordination or admin support with vendor management.
• Excellent communication, organizational and customer service skills.
• Proficient in Microsoft Office; able to manage multiple priorities in a dynamic environment.
• Ability to work independently and with a team in a manufacturing setting.
• Physical ability to stand, lift up to 25+ pounds, and bend as needed.
• Willingness to work extended hours, including nights, weekends, and holidays.

Responsibilities

• Process shipments via USPS, UPS, FedEx and other carriers; handle hazardous materials per guidelines.
• Serve as primary contact for vendors; schedule visits, repairs, inspections and facilities services.
• Track work orders, maintenance logs and invoices; ensure timely SLA compliance.
• Maintain inventory for mailroom, breakrooms, vending and office supplies; keep areas clean.
• Collaborate with client contacts to communicate facility needs and support events.
• Provide admin support to Facilities Manager including data entry and project coordination.
• Perform regular building walks to identify maintenance needs and safety compliance.

Skills

Vendor management

Customer service

Communication

Organizational skills

Microsoft Office

Multitasking

Teamwork

Physical strength

After-hours flexibility

Education

High school diploma or GED

Associate degree or related work experience

Tools

Corrigo CMMS

Job description

Jones Lang LaSalle (JLL) in Plainfield, IL is hiring a Facilities Coordinator to support mailroom and soft services operations at a manufacturing campus. The role includes handling shipping, vendor coordination, inventory, and administrative tasks for the Facilities Manager.

Ideal candidates have 2–4 years in facilities coordination or admin support, strong communication, and proficiency in MS Office. The shift is Monday–Friday with potential after-hours as needed.