Facilities Coordinator

US AMR-Jones Lang LaSalle Americas, Inc.; Plainfield (IL); On-site; USD 56,000 - 57,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Plainfield, IL is hiring a Facilities Coordinator to support mailroom and soft services operations at a manufacturing campus. The role includes handling shipping, vendor coordination, inventory, and administrative tasks for the Facilities Manager.

Ideal candidates have 2–4 years in facilities coordination or admin support, strong communication, and proficiency in MS Office. The shift is Monday–Friday with potential after-hours as needed.

Qualifications

• High school diploma or GED required; related higher education preferred.
• 2–4 years in facilities coordination or admin support with vendor management.
• Excellent communication, organizational and customer service skills.
• Proficient in Microsoft Office; able to manage multiple priorities in a dynamic environment.
• Ability to work independently and with a team in a manufacturing setting.
• Physical ability to stand, lift up to 25+ pounds, and bend as needed.
• Willingness to work extended hours, including nights, weekends, and holidays.

Responsibilities

• Process shipments via USPS, UPS, FedEx and other carriers; handle hazardous materials per guidelines.
• Serve as primary contact for vendors; schedule visits, repairs, inspections and facilities services.
• Track work orders, maintenance logs and invoices; ensure timely SLA compliance.
• Maintain inventory for mailroom, breakrooms, vending and office supplies; keep areas clean.
• Collaborate with client contacts to communicate facility needs and support events.
• Provide admin support to Facilities Manager including data entry and project coordination.
• Perform regular building walks to identify maintenance needs and safety compliance.

Skills

Vendor management

Customer service

Communication

Organizational skills

Microsoft Office

Multitasking

Teamwork

Physical strength

After-hours flexibility

Education

High school diploma or GED

Associate degree or related work experience

Tools

Corrigo CMMS

Job description

$56,000 - $57,000/yearly Posted 2 Days Ago Full Time Less than 10 Applies

Plainfield, IL 60544

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

JLL is seeking a detail-oriented Facilities Coordinator to join our team in Plainfield, IL. In this pivotal support role, you'll be the backbone of our mailroom and soft services operations, ensuring seamless day-to-day facility functions at our manufacturing campus. You'll manage shipping and receiving activities, coordinate vendor relationships, maintain inventory for key service areas, and provide critical support to our Facilities Manager. This role offers the opportunity to make a tangible impact on workplace efficiency and employee experience while working in a dynamic, client-focused environment where your organizational skills and proactive approach will be valued and recognized.

What your day-to-day will look like:

• Process all incoming and outgoing shipments through USPS, UPS, FedEx, and other carriers, including coordination of special projects and hazardous materials handling in compliance with domestic and international shipping guidelines
• Serve as the primary point of contact for vendors and service providers, scheduling onsite visits, repairs, inspections, and coordinating activities related to shredding, copiers, and facility supplies
• Track and process work orders, maintenance logs, and vendor invoices; maintain accurate documentation and ensure timely resolution of mailroom and soft services requests per client SLAs
• Maintain adequate inventory levels for mailroom, breakrooms, vending areas, and general office supplies; service these areas by stocking supplies and ensuring cleanliness
• Collaborate with internal client contacts to communicate facility needs effectively and support special projects, catering activities, uniforms, and employee events
• Provide general administrative support to the Facilities Manager, including data entry, reporting, coordination of projects, and backup support for client-related activities
• Conduct regular walk-throughs of the building and service areas to identify maintenance needs and ensure compliance with safety standards

Required Qualifications:

• High school diploma or GED required; Associate's degree or equivalent work experience in facilities management, business administration, hospitality, or a related field
• 2-4 years of experience in facilities coordination or administrative support, with demonstrated emphasis on vendor management and customer service
• Excellent communication, organizational, and attention-to-detail skills with a strong customer service orientation
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word); ability to manage multiple priorities and deadlines in a dynamic environment
• Ability to work independently and collaboratively as part of a broader team; comfortable in a manufacturing/production environment with regular client and vendor interaction
• Physical ability to stand for extended periods, carry up to 25+ pounds, and perform bending and lifting of materials as needed
• Flexibility to work additional hours (including nights, weekends, and holidays) as needed based on critical work requirements

Preferred Qualifications:

• Familiarity with CMMS or facilities management software (Corrigo experience is a plus)
• Experience with vendor relations, contract administration, and facility operations
• Knowledge of domestic and international shipping guidelines, including hazardous materials handling procedures
• Comfortable wearing and using Personal Protective Equipment (PPE) in manufacturing settings
• Familiarity with generative AI tools (such as JLL GPT, ChatGPT, Copilot) to enhance productivity and work output quality
• Strong interpersonal skills with the ability to build relationships across organizational levels and adapt communication style to diverse audiences
• Proactive mindset with demonstrated initiative in identifying process improvements and implementing solutions

Location: Plainfield, IL

Work Shift: Monday – Friday, 7:30am – 4:00pm (additional hours may be required based on business needs)

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position: 56,000.00 – 57,000.00 USD per year

Facilities Coordinator - JLL

What this job involves:

JLL is seeking a detail-oriented Facilities Coordinator to join our team in Plainfield, IL. In this pivotal support role, you'll be the backbone of our mailroom and soft services operations, ensuring seamless day-to-day facility functions at our manufacturing campus. You'll manage shipping and receiving activities, coordinate vendor relationships, maintain inventory for key service areas, and provide critical support to our Facilities Manager. This role offers the opportunity to make a tangible impact on workplace efficiency and employee experience while working in a dynamic, client-focused environment where your organizational skills and proactive approach will be valued and recognized.

What your day-to-day will look like:

• Process all incoming and outgoing shipments through USPS, UPS, FedEx, and other carriers, including coordination of special projects and hazardous materials handling in compliance with domestic and international shipping guidelines
• Serve as the primary point of contact for vendors and service providers, scheduling onsite visits, repairs, inspections, and coordinating activities related to shredding, copiers, and facility supplies
• Track and process work orders, maintenance logs, and vendor invoices; maintain accurate documentation and ensure timely resolution of mailroom and soft services requests per client SLAs
• Maintain adequate inventory levels for mailroom, breakrooms, vending areas, and general office supplies; service these areas by stocking supplies and ensuring cleanliness
• Collaborate with internal client contacts to communicate facility needs effectively and support special projects, catering activities, uniforms, and employee events
• Provide general administrative support to the Facilities Manager, including data entry, reporting, coordination of projects, and backup support for client-related activities
• Conduct regular walk-throughs of the building and service areas to identify maintenance needs and ensure compliance with safety standards

Required Qualifications:

• High school diploma or GED required; Associate's degree or equivalent work experience in facilities management, business administration, hospitality, or a related field
• 2-4 years of experience in facilities coordination or administrative support, with demonstrated emphasis on vendor management and customer service
• Excellent communication, organizational, and attention-to-detail skills with a strong customer service orientation
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word); ability to manage multiple priorities and deadlines in a dynamic environment
• Ability to work independently and collaboratively as part of a broader team; comfortable in a manufacturing/production environment with regular client and vendor interaction
• Physical ability to stand for extended periods, carry up to 25+ pounds, and perform bending and lifting of materials as needed
• Flexibility to work additional hours (including nights, weekends, and holidays) as needed based on critical work requirements

Preferred Qualifications:

• Familiarity with CMMS or facilities management software (Corrigo experience is a plus)
• Experience with vendor relations, contract administration, and facility operations
• Knowledge of domestic and international shipping guidelines, including hazardous materials handling procedures
• Comfortable wearing and using Personal Protective Equipment (PPE) in manufacturing settings
• Familiarity with generative AI tools (such as JLL GPT, ChatGPT, Copilot) to enhance productivity and work output quality
• Strong interpersonal skills with the ability to build relationships across organizational levels and adapt communication style to diverse audiences
• Proactive mindset with demonstrated initiative in identifying process improvements and implementing solutions

Location: Plainfield, IL

Work Shift: Monday – Friday, 7:30am – 4:00pm (additional hours may be required based on business needs)

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position: 56,000.00 – 57,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site –Plainfield, IL

Job Tags: Hiring

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Plainfield, IL 60544

Applying to

$56,000 - $57,000/yearly Posted 2 Days Ago Full Time Less than 10 Applies