Facilities Coordinator

JLL; Rosemead (CA); Hybrid; USD 54,800 - 79,600; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL in Rosemead, CA is seeking a Facilities Coordinator to bridge property management, facility operations, and client services. You will support day-to-day operations, coordinate vendor services, and help ensure top-notch workplace performance.

The role emphasizes collaboration with the facility team, managing tasks via CMMS, and maintaining excellent client interactions in a hybrid work setting.

Qualifications

• 2+ years of experience in Facility or Property Administration.
• Proficiency in Microsoft Excel and data reporting.
• Superior customer service with client focus.
• Strong written and verbal communication with clients, vendors and team.

Responsibilities

• Monitor facility operations and provide general facility management services.
• Collaborate with property managers and facility team for routine operations, procure supplies and services.
• Manage facility tasks through CMMS or other channels with timely follow-up.
• Coordinate maintenance and escort vendors for minimal client disruption.
• Support meetings, conferences, and events for clients and JLL; greet visitors professionally.

Skills

2+ years in Facility/Property Admin

MS Excel

Customer service

Written & verbal communication

Education

High school diploma or GED

Tools

CMMS

Job description

Facilities Coordinator - JLL

As a Facility Coordinator at JLL, you serve as a vital operational link between property management, facility operations, and client services. You provide comprehensive support in managing day‑to‑day property operations, coordinating vendor services, and ensuring seamless facility performance. Your role directly contributes to delivering exceptional workplace experiences by maintaining operational excellence, fostering strong client relationships, and supporting the tactical execution of facility management objectives.

Responsibilities

• Provide continuous monitoring of facility operations and deliver general facility management services to maintain optimal building performance
• Work collaboratively with property managers and the facility management team to execute routine property operations, including procurement of supplies and services
• Manage and maintain facility management tasks assigned through the CMMS system or other communication channels, ensuring timely completion and appropriate follow‑up
• Coordinate maintenance activities and scheduling while escorting vendors and service providers to ensure excellent execution of work with minimal disruption to the client environment
• Support meetings, conference room reservations, and special events for clients and JLL while serving as a professional interface with visitors and guests
• Perform vehicle and equipment logistics and provide direction to vendors, facilities staff, and service providers as needed
• Assist the facility management team with tactical planning initiatives and contribute to achieving team goals and objectives

Required Qualifications

• 2+ years of experience in Facility or Property Administration
• High school diploma or GED
• Proficiency in Microsoft Excel with the ability to customize administrative reports and manage data effectively
• Superior customer service skills with a client‑focused orientation
• Strong written and verbal communication skills to interact professionally with clients, vendors, and team members

Preferred Qualifications

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook) and other relevant business applications
• Demonstrated ability to plan and manage work effectively under time constraints
• Strong multitasking capabilities with the ability to work independently without direct supervision
• Excellent organizational skills with a collaborative working style
• Experience using Computerized Maintenance Management Systems (CMMS) for work order tracking and facility management

Job Details

• Hybrid position with flexibility to work remotely three days per week; office on Wednesdays and Thursdays
• Work schedule: Monday to Friday, first shift
• Location: Rosemead, CA (on‑site)

Estimated compensation for this position: 54,800.00 – 79,600.00 USD per year

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].