Facilities Coordinator - Hybrid (12–5 PM) & Operations

DLR Group; Seattle (WA); On-site; USD 29,342 - 31,684; Full time

Benefits offered by this job

Medical, dental, vision benefits

Disability and wellness programs

Flex spending

Paid holidays and paid time off

401(k) plan

Employee stock ownership

Bonus opportunities

Job summary

DLR Group is seeking a Facilities Assistant to ensure a clean, safe, organized workplace. The role is on-site Monday–Friday, from 12 to 5 pm, with responsibilities spanning supplies, maintenance coordination, and general administrative support to employees, visitors, and vendors.

The ideal candidate is service-oriented, detail-focused, and capable of managing multiple priorities while contributing to a positive experience for staff and guests.

Qualifications

• High School diploma or equivalent.
• Valid driver's license and ability to lift up to 50 pounds.
• Experience in facilities, office support, administrative, or operations-related work.
• Basic knowledge of building systems and general facility maintenance.
• Proficiency with computers and standard office software.
• Strong communication, customer service, and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with the ability to work independently and use sound judgment.
• Visa sponsorship is not offered for this position, including temporary visas such as E, F-1 (including OPT and CPT), TN, J, H-1B, or those who need employment-based visa sponsorship now or in the future.

Responsibilities

• Maintain office supply inventories and coordinate ordering to ensure adequate stock levels.
• Conduct routine inspections of office facilities and grounds to identify maintenance, safety, and operational needs.
• Coordinate with vendors and service providers to schedule repairs, preventive maintenance, and facility-related services.
• Maintain the cleanliness and organization of common areas, including kitchens, break rooms, conference rooms, and other shared spaces.
• Receive, sort, distribute, and ship mail and packages.
• Provide general administrative support and serve as backup reception coverage when needed.
• Perform local errands, deliveries, and other office support activities.
• Set up and break down meeting rooms and event spaces for company meetings, training sessions, and special events.
• Restore meeting and event spaces to their original configurations following use.
• Support facility operations at other company locations as needed through occasional travel.
• Coordinate routine maintenance, inspections, cleaning, and operational readiness of company vehicles.
• Maintain office equipment and specialized print-shop equipment, including laser cutters and 3D printers.
• Assist with printing, binding, and document production requests.
• Help ensure a positive workplace experience by providing responsive support to employees and visitors.

Skills

Facilities experience

Administrative support

Customer service

Communication

Multi-tasking

Office software

Education

High School diploma or equivalent

Tools

Office software

Job description

DLR Group is seeking a Facilities Assistant to ensure a clean, safe, organized workplace. The role is on-site Monday–Friday, from 12 to 5 pm, with responsibilities spanning supplies, maintenance coordination, and general administrative support to employees, visitors, and vendors.

The ideal candidate is service-oriented, detail-focused, and capable of managing multiple priorities while contributing to a positive experience for staff and guests.