Facilities Coordinator: Growth, Vendor Liaison & Maintenance

A-max Insurance Services Inc; Texas; On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Weekly payroll

Medical, Dental, Vision Insurance

401(k) with company match

Paid time off

Career growth opportunities

Job summary

A-MAX Insurance & Affiliates seeks a dedicated Facilities Coordinator to ensure safe, comfortable, and business-friendly workplaces across Dallas locations. You will oversee work orders, coordinate with service vendors, and maintain strong customer service for internal staff.

The role emphasizes preventive maintenance, contract adherence, and timely communication with offices to resolve issues efficiently. An associates degree and facility admin experience are preferred.

Qualifications

• Associate degree in facilities management, building, business, or related field preferred.
• 2+ years’ experience with Facility or Property Administration.
• Experience dealing with contractors and vendors.
• Experience in Shipping & Logistics is a plus.

Responsibilities

• Track, troubleshoot, review and complete incoming work order requests using a CMMS system.
• Verify all work is completed on time, within budget and per the company’s standards.
• Coordinate with landlords and vendors to ensure office repairs are handled by the responsible party, and in a timely manner, within contracted schedules and rates.
• Consult and communicate with offices to keep everyone informed while understanding different points of view and working through issues to reach solutions while providing best-in-class customer service experience.
• Assist & Coordinate with the department on insurance claims to keep locations updated on progress to completion.
• Review vendor reports and findings and execute/plan accordingly.
• Maintain and grow the vendor network for A-MAX facilities team and ensure each facility has multiple service providers for each trade.

Skills

Customer service

Detail oriented

Communication

Learning agility

Education

Associates degree in facilities management or related field

Tools

CMMS system

Microsoft Excel

Google Suites

Office software

Job description

A-MAX Insurance & Affiliates seeks a dedicated Facilities Coordinator to ensure safe, comfortable, and business-friendly workplaces across Dallas locations. You will oversee work orders, coordinate with service vendors, and maintain strong customer service for internal staff.

The role emphasizes preventive maintenance, contract adherence, and timely communication with offices to resolve issues efficiently. An associates degree and facility admin experience are preferred.