Dallas Facilities & Operations Coordinator

A-MAX Insurance; Dallas (TX); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid Time Off

Paid Holidays

Life Insurance

Long-Term Disability

Job summary

A-MAX Insurance is seeking a detail-oriented Facilities Coordinator for its Dallas area office. The role focuses on planning, processing, and completing work orders, ensuring safe and efficient workplace environments across company locations.

You will liaise with service vendors and internal staff to manage preventive maintenance and related operations. The ideal candidate has 2+ years of facility or property administration experience and can work effectively with contractors.

Qualifications

• Associates degree preferred.
• 2+ years’ experience with Facility or Property Administration.
• Must have experience dealing with contractors and vendors.
• Experience with Shipping & Logistics is a plus.
• Experience with Service Channel is a plus.
• Ability to quickly learn any Company/Proprietary software.
• Experience with Microsoft Office, especially Excel and Google Suites.

Responsibilities

• Track, troubleshoot, review and complete incoming work order requests using a CMMS system.
• Verify all work is completed on time, within budget and per the company’s standards.
• Coordinate with landlords and vendors to ensure office repairs are handled by the responsible party, and in a timely manner, within contracted schedules and rates.
• Consult and communicate with offices to keep everyone informed while understanding different points of view and working through issues to reach solutions while providing best-in-class customer service experience
• Assist & Coordinate with the department on insurance claims to keep locations updated on progress to completion.
• Review vendor reports and findings and execute/plan accordingly.
• Maintain and grow the vendor network for A-Max facilities team and ensure each facility has multiple service providers for each trade.

Skills

Facility administration

Vendor management

Contractor coordination

Shipping & Logistics

Software aptitude

Education

Associates degree in facilities management or related field

Tools

Microsoft Office

Google Suite

Service Channel

Job description

A-MAX Insurance is seeking a detail-oriented Facilities Coordinator for its Dallas area office. The role focuses on planning, processing, and completing work orders, ensuring safe and efficient workplace environments across company locations.

You will liaise with service vendors and internal staff to manage preventive maintenance and related operations. The ideal candidate has 2+ years of facility or property administration experience and can work effectively with contractors.