Facilities Coordinator (58195)

A-Max Auto Insurance Master

Dallas (TX)

On-site

USD 45,000 - 65,000

Full time

14 days+

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Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid Time Off

Job summary

A-Max Auto Insurance Master is seeking a Facilities Coordinator to ensure safe, comfortable, and business-friendly workplaces across locations. You will manage work orders, liaise with vendors, and support insurance claims while maintaining high service standards.

Ideal candidates have 2+ years in facilities/property administration, strong vendor relationships, and proficiency in MS Office and CMMS tools. This is an on-site role in Dallas with growth opportunities.

Qualifications

Associates degree in facilities management, building, business, or related field preferred.
2+ years of experience in Facility or Property Administration.
Experience dealing with contractors and vendors.
Experience with Shipping & Logistics is a plus.
Experience with Service Channel a plus.
Ability to quickly learn company/proprietary software.
Proficiency with Microsoft Office, especially Excel and Google Suites.

Responsibilities

Track, troubleshoot, review and complete incoming work orders using a CMMS system.
Verify all work is completed on time, within budget and per standards.
Coordinate with landlords and vendors to ensure repairs are handled and on schedule.
Communicate with offices to provide best-in-class customer service.
Assist and coordinate with the department on insurance claims and progress updates.
Review vendor reports and plans; adjust as needed.
Grow the vendor network to ensure multiple providers per trade.

Skills

Vendor management

Customer-focused

Detail oriented

MS Office / Excel

Quick learner

Education

Associates degree in facilities management or related field

Tools

Service Channel

CMMS

Google Suites

Job description

Job Details

Job Location: Corporate - Dallas, TX 75247

Job Category: Facilities & Real Estate

What We are Looking for

A successful candidate would be one who is eager to learn new skills, be customer focused, professional, and be detailed oriented. The Facilities Coordinator plays a vital role in ensuring there are plans in place to execute for effective work order management and completion. The Facilities Coordinator will work closely with all company locations to ensure employees have a safe, comfortable, and business friendly workplace. The Facilities Coordinator will oversee and be a liaison with service vendors and internal staff for preventive maintenance, facility work orders, custodial services, and other operational functions.

Job Responsibilities

Track, troubleshoot, review and complete incoming work order requests using a CMMS system.
Verify all work is completed on time, within budget and per the company’s standards.
Coordinate with landlords and vendors as applicable to ensure office repairs are handled by the responsible party, and in a timely manner, within contracted schedules and rates.
Consult and communicate with offices to keep everyone informed while understanding different points of view and working through issues to reach solutions while providing best-in-class customer service experience
Assist & Coordinate with the department on insurance claims to keep locations updated on progress to completion.
Review vendor reports and findings and execute/plan accordingly.
Maintain and grow the vendor network for A-Max facilities team and ensure each facility has multiple service providers for each trade.

Position Qualifications

Associates degree in facilities management, building, business, or another related field is preferred
2+ years’ experience with Facility or Property Administration
Must have experience in dealing with contractors and vendors
Experience within Shipping & Logistics is a plus
Experience with Service Channel a plus
Ability to quickly learn any Company/Proprietary software
Experience with Microsoft Office, especially excel and Google Suites

For information on A-MAX Insurance & Affiliates, including more information on employee benefits and our company culture, visit our website at https://www.amaxinsurance.com/careers

A-MAX Insurance & Affiliates is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

About A-MAX

Start Your Career at A-MAX Insurance!

At A-MAX Insurance, we are growing fast, and we want YOU to be part of our success! For over 20 years, we have been helping our employees grow and reach their goals, and we are looking for motivated people ready to start their journey with us.

About A-MAX Insurance:

A-MAX is an industry leader that specializes in providing low-cost insurance to thousands of customers and businesses. We are dedicated to exceeding expectations by continuing to set forth our commitment of providing excellent service, affordable rates, and convenient locations. We believe that buying insurance should be quick, easy, and hassle-free; which is why we have made it our mission to simplify insurance by providing easy-to-understand, customized policies that best fit the needs and budgets of our customers.

A-MAX actively fosters the growth of our employees and company to maximize our positive impact on the community. Our motivation is to provide sustainable career opportunities for our employees and reward them for their dedication and commitment. A-MAX has aided in the economic growth of local communities by more than tripling our workforce and adding more jobs in low-to-middle-income neighborhoods.

Why Join Us?

Compensation