Facilities Coordinator

A-max Insurance Services Inc; Texas; On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Weekly payroll

Medical, Dental, Vision Insurance

401(k) with company match

Paid time off

Career growth opportunities

Job summary

A-MAX Insurance & Affiliates seeks a dedicated Facilities Coordinator to ensure safe, comfortable, and business-friendly workplaces across Dallas locations. You will oversee work orders, coordinate with service vendors, and maintain strong customer service for internal staff.

The role emphasizes preventive maintenance, contract adherence, and timely communication with offices to resolve issues efficiently. An associates degree and facility admin experience are preferred.

Qualifications

• Associate degree in facilities management, building, business, or related field preferred.
• 2+ years’ experience with Facility or Property Administration.
• Experience dealing with contractors and vendors.
• Experience in Shipping & Logistics is a plus.

Responsibilities

• Track, troubleshoot, review and complete incoming work order requests using a CMMS system.
• Verify all work is completed on time, within budget and per the company’s standards.
• Coordinate with landlords and vendors to ensure office repairs are handled by the responsible party, and in a timely manner, within contracted schedules and rates.
• Consult and communicate with offices to keep everyone informed while understanding different points of view and working through issues to reach solutions while providing best-in-class customer service experience.
• Assist & Coordinate with the department on insurance claims to keep locations updated on progress to completion.
• Review vendor reports and findings and execute/plan accordingly.
• Maintain and grow the vendor network for A-MAX facilities team and ensure each facility has multiple service providers for each trade.

Skills

Customer service

Detail oriented

Communication

Learning agility

Education

Associates degree in facilities management or related field

Tools

CMMS system

Microsoft Excel

Google Suites

Office software

Job description

What We are Looking for:A successful candidate would be one who is eager to learn new skills, be customer focused, professional, and be detailed oriented. The Facilities Coordinator plays a vital role in ensuring there are plans in place to execute for effective work order management and completion. The Facilities Coordinator will work closely with all company locations to ensure employees have a safe, comfortable, and business friendly workplace. The Facilities Coordinator will oversee and be a liaison with service vendors and internal staff for preventive maintenance, facility work orders, custodial services, and other operational functions.This is an in-office role in the Dallas area.Job Responsibilities:Track, troubleshoot, review and complete incoming work order requests using a CMMS system.Verify all work is completed on time, within budget and per the company’s standards.Coordinate with landlords and vendors as applicable to ensure office repairs are handled by the responsible party, and in a timely manner, within contracted schedules and rates.Consult and communicate with offices to keep everyone informed while understanding different points of view and working through issues to reach solutions while providing best-in-class customer service experienceAssist & Coordinate with the department on insurance claims to keep locations updated on progress to completion.Review vendor reports and findings and execute/plan accordingly.Maintain and grow the vendor network for A-Max facilities team and ensure each facility has multiple service providers for each trade.Position Qualifications:Associates degree in facilities management, building, business, or another related field is preferred2+ years’ experience with Facility or Property AdministrationMust have experience in dealing with contractors and vendorsExperience within Shipping & Logistics is a plusExperience with Service Channel a plusAbility to quickly learn any Company/Proprietary softwareExperience with Microsoft Office, especially excel and Google SuitesFor information on A-MAX Insurance & Affiliates, including more information on employee benefits and our company culture, visit our website at https://www.amaxinsurance.com/careersA-MAX Insurance & Affiliates is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Start Your Career at A-MAX Insurance!At A-MAX Insurance, we are growing fast, and we want YOU to be part of our success! For over 20 years, we have been helping our employees grow and reach their goals, and we are looking for motivated people ready to start their journey with us.About A-MAX Insurance:A-MAX is an industry leader that specializes in providing low-cost insurance to thousands of customers and businesses. We are dedicated to exceeding expectations by continuing to set forth our commitment of providing excellent service, affordable rates, and convenient locations. We believe that buying insurance should be quick, easy, and hassle-free; which is why we have made it our mission to simplify insurance by providing easy-to-understand, customized policies that best fit the needs and budgets of our customers.A-MAX actively fosters the growth of our employees and company to maximize our positive impact on the community. Our motivation is to provide sustainable career opportunities for our employees and reward them for their dedication and commitment. A-MAX has aided in the economic growth of local communities by more than tripling our workforce and adding more jobs in low-to-middle-income neighborhoods.Why Join Us?CompensationCompetitive SalaryWeekly PayrollComprehensive BenefitsMedical, Dental, and Vision InsuranceVoluntary BenefitsFREE Basic Life Insurance & Long-Term Disability CoverageTime Off & Work-Life BalancePaid Time OffPaid HolidaysFinancial Security & Retirement401(k) with up to a 4% Company MatchShort Waiting Period for Retirement BenefitsCareer Growth & SupportOpportunities for Internal Advancement