Facilities Coordinator

Jones Lang LaSalle Incorporated; Austin (TX); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Austin, TX is seeking a Facilities Coordinator to serve as the welcoming face and operational backbone of the facility. You will handle front desk duties, coordinate work orders, manage vendor activities, and support facility and project teams while maintaining brand standards.

The role requires bilingual Spanish, a high school diploma, 2+ years in facility administration, and strong Excel skills.

Qualifications

• Bilingual in Spanish (fluent verbal and written communication required)
• High school diploma or GED
• 2+ years of experience in facility administration, property management, or related coordination role
• Superior customer service skills with a hospitality-oriented approach to all interactions
• Proficiency with Microsoft Excel, including the ability to customize administrative reports and manage spreadsheets
• Strong organizational skills with demonstrated ability to multitask and work independently without direct supervision
• Excellent verbal and written communication skills with the ability to interface professionally with clients, visitors, vendors, and team members

Responsibilities

• Actively monitor and maintain the front desk, lobby, and common areas to ensure a safe, clean, organized environment that reflects JLL brand standards
• Execute the temp badging process for employees, visitors, and third‑party providers while serving as the primary point of contact for campus information, services, and wayfinding
• Create and track work orders for custodial, maintenance, safety, and security concerns through appropriate channels and computerized systems
• Coordinate and schedule maintenance activities, escorting vendors and ensuring excellent execution of work with minimal disruption to client operations
• Manage facility-specific tasks including procurement of property supplies and services, vehicle and equipment logistics, and meeting room reservations
• Provide tactical support to the facility management and project management teams, assisting with planning, administrative tasks, and ad hoc assignments
• Identify potential risks related to privacy, security, or operational disruptions and escalate

Skills

Bilingual in Spanish

Superior customer service

Strong organizational skills

Excellent verbal and written comms

Education

High school diploma or GED

Tools

Microsoft Excel

CMMS

Microsoft Office Suite

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator- JLL

What this job involves: As a Facilities Coordinator at JLL, you'll be the welcoming face and operational backbone of your assigned facility, ensuring every day runs smoothly for clients, visitors, and building occupants. This role combines front desk reception duties with hands‑on facility management responsibilities, positioning you as a central point of contact who bridges hospitality and operations. You'll work closely with the facility management team to maintain a safe, clean, and organized environment that reflects our brand standards while handling everything from temp badging and wayfinding to work order creation and vendor coordination. At JLL, we are collectively shaping a brighter way, and in this role, you'll have the opportunity to deliver exceptional service that enhances the workplace experience for everyone who enters the facility. We believe the most effective teams are built when everyone is empowered to thrive, and you'll be trusted to manage diverse responsibilities with minimal supervision while collaborating across teams to achieve operational excellence.

What your day-to-day will look like:

• Actively monitor and maintain the front desk, lobby, and common areas to ensure a safe, clean, organized environment that reflects JLL brand standards
• Execute the temp badging process for employees, visitors, and third-party providers while serving as the primary point of contact for campus information, services, and wayfinding
• Create and track work orders for custodial, maintenance, safety, and security concerns through appropriate channels and computerized systems
• Coordinate and schedule maintenance activities, escorting vendors and ensuring excellent execution of work with minimal disruption to client operations
• Manage facility-specific tasks including procurement of property supplies and services, vehicle and equipment logistics, and meeting room reservations
• Provide tactical support to the facility management and project management teams, assisting with planning, administrative tasks, and ad hoc assignments
• Identify potential risks related to privacy, security, or operational disruptions and escal

Required qualifications:

• Bilingual in Spanish (fluent verbal and written communication required)
• High school diploma or GED
• 2+ years of experience in facility administration, property management, or related coordination role
• Superior customer service skills with a hospitality-oriented approach to all interactions
• Proficiency with Microsoft Excel, including the ability to customize administrative reports and manage spreadsheets
• Strong organizational skills with demonstrated ability to multitask and work independently without direct supervision
• Excellent verbal and written communication skills with the ability to interface professionally with clients, visitors, vendors, and team members

Preferred qualifications:

• Proficiency across the full Microsoft Office Suite (Word, PowerPoint, Outlook)
• Experience with computerized maintenance management systems (CMMS) or work order platforms
• Demonstrated ability to plan and manage work effectively under time constraints
• Familiarity with facility management best practices and operational protocols
• Collaborative working style with experience supporting cross-functional teams

Schedule:

M-F 8AM-5PM

Location:

Austin TX

Location: On-site –Austin, TX

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.