Facilities Coordinator - Data Center, CMMS

CBRE Group, Inc.; New York, Northern (NY, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

CBRE Group, Inc. in New York, NY is seeking a detail-oriented Facilities Coordinator to support day-to-day operations for a private financial client.

You will partner with a small onsite team and provide dependable service, with a strong customer-service mindset and excellent follow-through. The role involves PO processing, AP support, budget tracking, vendor coordination, CMMS administration, and preparing executive-ready reports and PowerPoint updates for senior leadership.

Qualifications

• Detail-oriented mindset and dependable
• Strong customer-service approach and follow-through
• Experience with CMMS and budgeting support welcome

Responsibilities

• Process requisitions through purchase orders and track POs
• Manage vendor invoices and AP processing
• Assist with capital facilities and operating expense budgets
• Coordinate with vendors and trade partners on daily activities
• Support CMMS administration and review open work orders
• Prepare executive-ready dashboards and progress reports
• Create and maintain work procedures and schedules

Skills

Detail oriented

Dependable

Customer service mindset

Follow-through

Vendor coordination

Tools

CMMS

PowerPoint

Excel

Accounts payable software

Job description

About the Role

The Facilities Coordinator supports day-to-day facilities operations for a multi-site account for a private financial company, partnering closely with a small onsite team and the client. This role is ideal for someone who is detail-oriented, dependable, and eager to learn, with strong follow-through and a customer-service mindset.

This position offers strong development opportunities and career path on the account, including potential progression into an Operations Manager role.

Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m. (after-hours support may be required)

Work arrangement: Onsite 5 days a week

Location: midtown Manhattan

Current Team: Senior Manager, Consultant

What You'll Do

• Process requisitions through purchase orders; support purchase order tracking and issue resolution.
• Manage vendor invoices and support accounts payable processing, including verifying coding, allocations, and required documentation.
• Assist manager with capital facilities and operating expense budgets, support tracking and reporting against budgets.
• Coordinate with vendors and trade partners on day-to-day activities and maintenance.
• Support CMMS (computerized maintenance management system) administration, including reviewing open work orders and preventive maintenance schedules.
• Follow up on next steps, and help maintain compliance with performance metrics (e.g., response time, completion time, completion rates).
• Maintain quality of dashboards and facilities data; create progress status reports and recommend process improvements.
• Prepare clear, Executive Level ready presentations (PowerPoint) and updates for Senior Leadership.
• Help develop and maintain work procedures and schedules; support staff with understanding and applying policies and processes.