Facilities Coordinator

EMCOR Facilities Services; New Haven (CT); On-site; USD 60,000 - 85,000; Full time

Job summary

EMCOR Facilities Services in New Haven, CT, is seeking a proactive administrator to plan and schedule daily and long-term work for our site-based facility maintenance team using CMMS and related software. You will support the site manager with administrative tasks and assist with mailroom duties and event coordination.

The role requires 5–10 years of related experience, a two-year degree or equivalent, and proven ability to manage subcontractors, generate PM schedules, track time sheets, and

Qualifications

• Experience planning and scheduling using CMMS or similar software.
• Ability to coordinate subcontractors and on-site personnel.
• Two-year degree or equivalent education required.

Responsibilities

• Receives and schedules for subcontractors and on-site personnel, enters missing data and/or modifies as necessary to ensure correctness
• Interfaces with customer (if necessary) to clarify the scope of work requested, follows up with status as required
• Creates schedule and dispatches to applicable team member on a daily, weekly, and monthly basis
• Generates and dispatches weekly and monthly PM's, tracks progress throughout the month to ensure compliance
• Maintains work order logs for monthly reports, making changes as necessary to ensure correctness
• Generates metrics (graphs, charts, spreadsheets, etc.) using applicable software as deemed necessary by the site manger
• Processes daily time sheets for team and ensures correctness
• Assists in procuring material and services to include issuing and maintaining PO's and invoices
• Schedules and maintains safety matrix for team members
• Maintains filing system ensuring proper record keeping
• Performs any other duties as deemed necessary by the site manager

Skills

CMMS scheduling

Vendor coordination

MS Office

Education

AA degree or equivalent

Tools

CMMS

Excel

Job description

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Job Summary

Plan and schedule daily and long term work for site based facility maintenance team using CMMS and associated software programs. Perform administrative duties as assigned by site manager. Asist with mailroom duties as needed, responsible for small events coordination and set up.

Essential Duties & Responsibilities

• Receives and schedules for subcontractors and on-site personnel, enters missing data and/or modifies as necessary to ensure correctness
• Interfaces with customer (if necessary) to clarify the scope of work requested, follows up with status as required
• Creates schedule and dispatches to applicable team member on a daily, weekly, and monthly basis
• Generates and dispatches weekly and monthly PM's, tracks progress throughout the month to ensure compliance
• Maintains work order logs for monthly reports, making changes as necessary to ensure correctness
• Generates metrics (graphs, charts, spreadsheets, etc.) using applicable software as deemed necessary by the site manger
• Processes daily time sheets for team and ensures correctness
• Assists in procuring material and services to include issuing and maintaining PO's and invoices
• Schedules and maintains safety matrix for team members
• Maintains filing system ensuring proper record keeping
• Performs any other duties as deemed necessary by the site manager

Qualifications

Education

• (HS Diploma, Under/Graduate Degree, etc.)
• Associate’s degree (A. A.) or equivalent from two-year college or technical school. Must be 21 years old or older

Business Experience

• (prior years work/related experience)
• 5 to 10 years related experience and/or training; or equivalent combination of education and experience

Licenses/Certifications

Language Skills

Technical Qualifications & Skills

Previous experience in an industrial maintenance environment.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Work Environment

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Aff... .

Geographic Disclosure

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