Facilities Coordinator

EMCOR Facilities Services, Inc.; New Haven (CT); On-site; USD 60,000 - 90,000; Full time

Job summary

EMCOR Facilities Services, Inc. is seeking a site-based facilities maintenance planner to organize daily and long-term work for the maintenance team using CMMS and related software. You will perform administrative tasks, assist with mailroom duties, and help coordinate small events as needed.

The role requires 5–10 years of related experience, an associate’s degree or equivalent, and a strong ability to schedule, track PMs, and manage data accuracy for site operations.

Qualifications

• 5 to 10 years related experience and/or training; or equivalent education/experience.
• Associate’s degree (A. A.) or equivalent from two-year college or technical school.

Responsibilities

• Receives and schedules for subcontractors and on-site personnel; updates data as needed.
• Interfaces with customer to clarify scope and follows up with status.
• Creates schedule and dispatches to team on daily, weekly, and monthly bases.
• Generates and dispatches weekly and monthly PMs; tracks progress for compliance.
• Maintains work order logs and updates to ensure accuracy.
• Generates metrics (graphs, charts, spreadsheets) as directed.
• Processes daily time sheets for team; ensures correctness.
• Assists in procuring materials and services including POs and invoices.
• Schedules and maintains safety matrix for team members.
• Maintains filing system and record-keeping.
• Performs additional duties as required by site manager.

Skills

Industrial maintenance experience

Planning & scheduling

CMMS software

Education

Associate’s degree or equivalent

Tools

CMMS

Job description

About Us

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Job Summary

Plan and schedule daily and long term work for site based facility maintenance team using CMMS and associated software programs. Perform administrative duties as assigned by site manager. Asist with mailroom duties as needed, responsible for small events coordination and set up.

Essential Duties & Responsibilities

Receives and schedules for subcontractors and on-site personnel, enters missing data and/or modifies as necessary to ensure correctness

Interfaces with customer (if necessary) to clarify the scope of work requested, follows up with status as required

Creates schedule and dispatches to applicable team member on a daily, weekly, and monthly basis

Generates and dispatches weekly and monthly PM’s, tracks progress throughout the month to ensure compliance

Maintains work order logs for monthly reports, making changes as necessary to ensure correctness

Generates metrics (graphs, charts, spreadsheets, etc.) using applicable software as deemed necessary by the site manger

Processes daily time sheets for team and ensures correctness

Assists in procuring material and services to include issuing and maintaining PO’s and invoices

Schedules and maintains safety matrix for team members

Maintains filing system ensuring proper record keeping

Performs any other duties as deemed necessary by the site manager

Qualifications

Education

(HS Diploma, Under/Graduate Degree, etc.)

Associate’s degree (A. A.) or equivalent from two-year college or technical school. Must be 21 years old or older

Business Experience

(prior years work/related experience)

5 to 10 years related experience and/or training; or equivalent combination of education and experience

Licenses/Certifications

Language Skills

Technical Qualifications & Skills

Previous experience in an industrial maintenance environment.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Work Environment

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affiantive Action Policy.

Geographic Disclosure

#EFS