Facilities Coordinator

Coca-Cola Beverages Florida; Tampa (FL); On-site; USD 40,000 - 50,000; Full time

Job summary

Coke Florida is seeking a Facilities Coordinator based in Tampa. The role involves managing communications, maintaining databases, coordinating meetings, and ensuring operational efficiency. Ideal candidates will have strong organizational skills and a high school diploma. Experience with Microsoft Office and SAP is essential.

Qualifications

• 1-2 years of experience in an automated office environment.
• Working knowledge of Microsoft Office applications and SAP.

Responsibilities

• Manage incoming and outgoing phone and email communications.
• Coordinate meetings and maintain department calendar.
• Create and manage Purchase Orders using SAP / Ariba Software.

Skills

Communication

Organizational Skills

Interpersonal Abilities

Team Player

Bilingual Skills

Education

High school diploma or GED

Some college preferred

Tools

Microsoft Office

SAP

Ariba

Job description

Join to apply for the Facilities Coordinator role at Coca-Cola Beverages Florida

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Join to apply for the Facilities Coordinator role at Coca-Cola Beverages Florida

Coke Florida is looking for a Facilities Administrative Coordinator based out of our Tampa HQ location, working Monday - Friday.

What You Will Do

Roles and Responsibilities:

• Manage incoming and outgoing phone and email communications
• Maintain various departmental database systems and lists; create and enter data into spreadsheets
• File, fax, distribute mail and order supplies
• Prepare letters, memos, and other routine correspondence
• Interface with customers and management at various levels
• Coordinate meetings, and maintain department calendar
• Create presentations and corresponding materials
• Exhibit excellent organizational skills
• Demonstrate outstanding communication and interpersonal abilities
• Familiarity with office management procedures and basic accounting principles
• Proficient in MS Office and office management software (ERP, SAP, Ariba)
• Coordinate office activities and operations to ensure efficiency and compliance with company policies
• Manage agendas, travel schedules, and appointments
• Handle phone calls and correspondence (emails, letters, packages)
• Support budgeting and bookkeeping procedures
• Create and manage Purchase Orders using SAP / Ariba Software
• Perform Good Receipts for Purchase Orders
• Work with contractors to schedule work or clarify details for PO creation
• Enter data for Angus Anywhere in web-based work order system
• Maintain facility vendor list and task schedule
• Assist in creating statements of work using Word
• Support creation of documents for capital projects using Excel
• Update project trackers for procurement and security projects
• Place and track service calls to vendors
• File vendor Certificates of Insurance
• Oversee timely completion of maintenance requests

For This Role, You Will Need

• High school diploma or GED
• Some college preferred
• 1-2 years of experience in an automated office environment
• Working knowledge of Microsoft Office applications and SAP
• Team player with collaborative skills
• Flexibility to work hours based on project deadlines
• Excellent phone etiquette and knowledge of multi-line phone systems
• Bilingual skills are a plus but not required

This job description is not exhaustive; additional duties may be assigned. Coke Florida reserves the right to revise the description and duties as needed.

Employment is at-will. Reasonable accommodations may be provided for qualified individuals with disabilities.

Coca-Cola Beverages Florida is an Equal Opportunity Employer, respecting all protected classes.