Facilities Coordinator

ZipRecruiter; Auburndale (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in facility maintenance is seeking a dedicated individual to oversee operations and maintenance tasks. The ideal candidate will be responsible for ensuring compliance with safety standards, managing vendor activities, and developing effective maintenance policies. Strong communication and technical problem-solving skills are essential, along with experience in HVAC and facility management. This role offers opportunities for growth and requires a proactive approach to facility operations.

Qualifications

• Knowledge of OSHA and NFPA standards.
• Licensing/certifications in plumbing, HVAC, refrigeration, electrical.

Responsibilities

• On call 24/7 for emergency and non-emergency issues.
• Manage security, alarm, and fire suppression systems.
• Develop and maintain energy management systems.

Skills

Communication

Customer Service

Problem Solving

Time Management

Attention to Detail

Education

Associate Degree

3-5 Years Facility Maintenance Experience

Tools

Microsoft Office Suite

Web-Based Telecommunication Software

Job description

Job Description and Responsibilities

• On call 24/7 to respond to all emergency and non-emergency issues at the facility.
• Responsible for effective cost management related to maintaining the facility, equipment, and furnishings.
• Assist in developing facility operations, maintenance policies, procedures, and work instructions.
• Direct work assignments and review work conducted with contractors, verifying completion as directed.
• Provide vendor escort and oversee vendor activities on premises.
• Guide contractors on facility health and safety requirements before work begins.
• Review the maintenance management system to schedule preventive and on-demand work.
• Develop and maintain an energy management system to ensure efficient and cost-effective operations.
• Schedule and assign contracted personnel to perform maintenance per established intervals.
• Evaluate contractor performance and recommend improvements to senior management.
• Provide weekly reports on facility condition, assessments, project work, and goals.
• Maintain inventory levels to meet maintenance needs.
• Develop short- and long-term facility utilization plans to optimize operations and minimize downtime.
• Generate work orders for timely maintenance completion.
• Initiate and enforce safety compliance programs with contractors.
• Ensure compliance with all facility Standard Operating Procedures.
• Manage security, alarm, and fire suppression/detection systems, adhering to standards and codes.
• Perform light maintenance tasks, including minor plumbing, lighting, housekeeping, and HVAC maintenance.
• Other duties as assigned.

Qualifications and Job Specifications

• Associate degree or 3-5 years of facility maintenance experience.
• Knowledge of OSHA and NFPA standards.
• Proven knowledge of HVAC, electrical distribution, generators, refrigeration, and plumbing.
• Experience in a cGMP environment is a plus.
• Excellent verbal and written communication skills.
• Strong customer service skills.
• Ability to communicate clearly across all staff levels and clients.
• Technical problem-solving skills in maintenance.
• Proficiency in Microsoft Office Suite for reporting.
• Ability to work in a fast-paced environment.
• Effective time management, research, presentation, attention to detail, organization, critical thinking, and troubleshooting skills.

Technical Expertise

• Intermediate to advanced skills in Outlook, Excel, Word.
• Licensing/certifications in plumbing, HVAC, refrigeration, electrical, and automated building systems.
• Ability to manage and track budgets and spending.
• Experience with web-based telecommunication software.
• Experience managing vendor relationships.

Additional Employment Requirements

• Successful completion of background check and drug screening.
• Valid driver’s license.

Physical, Mental, and Visual Demands

• Light to medium work with frequent walking.
• Occasional lifting of 25-50 lbs.
• Work at heights up to 40 ft using lifts.

Working Conditions

• Activities inside and outside.
• Potential exposure to hazardous conditions and materials.
• Heavy administrative work.

Equipment Operated

• Equipment: Laptop, cell phone, copier, desk phone, forklift, pallet jack, lifts.
• Systems: Outlook, Excel, Word, PowerPoint, WebCTRL, Salesforce, Security Systems.