Facilities Coordinator

Equus Workforce Solutions; Louisville (KY); Remote; USD 47,000 - 50,000; Full time

Job summary

A leading company is seeking a Facilities Coordinator to provide administrative support for a national real estate portfolio. The role involves organizing lease files, coordinating with departments, and managing property-related tasks. Ideal candidates are detail-oriented and can work independently in a remote setting.

Benefits

Medical Insurance

Vision Insurance

Qualifications

• 1–2 years of experience in an administrative, facilities, or real estate support role.
• Must be available to work Pacific Time Zone hours.

Responsibilities

• Maintain and organize lease documentation and electronic files.
• Communicate with landlords and vendors regarding rent payments and maintenance issues.
• Coordinate with internal departments to ensure timely payments.

Skills

Attention to Detail

Email Communication

Tools

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Job description

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Equus Workforce Solutions provided pay range

This range is provided by Equus Workforce Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$47,000.00/yr - $50,000.00/yr

Job Description

The Facilities Coordinator provides administrative and operational support to the Facilities Manager for a national real estate portfolio. This position focuses on organizing lease files, coordinating with internal departments, tracking key property-related tasks, and communicating with landlords and vendors. The ideal candidate is detail-oriented, organized, and comfortable working independently in a remote environment.

• Maintain and organize lease documentation and electronic files
• Track lease terms, renewal dates, and property-related deadlines
• Communicate with landlords and vendors regarding rent payments, maintenance issues, and lease questions
• Coordinate with internal departments (Accounts Payable, Legal, Finance) to ensure timely payments and document routing
• Input and update information in lease tracking spreadsheets and systems
• Assist with pulling data, formatting reports, and updating trackers for the Facilities Manager
• Help manage maintenance logs and follow up on open facilities issues
• Route lease documents for signatures and approvals

Qualifications

Requirements

• 1–2 years of experience in an administrative, facilities, or real estate support role
• Strong attention to detail and follow-through
• Intermediate-level proficiency in Microsoft Excel (including sorting/filtering, formulas, and formatting)
• Comfortable with email communication and document management
• Familiarity with Microsoft Outlook, Word, and Adobe Acrobat
• Ability to work independently and support a remote team
• Must be available to work Pacific Time Zone hours

Preferred Qualifications

• Experience with MRI ProLease or similar lease/property management software
• Familiarity with commercial leasing or facilities operations
• Previous experience supporting a multi-site or national real estate portfolio

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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Inferred from the description for this job

Medical insurance

Vision insurance

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