Facilities Coordinator

Dexian; Santa Monica (CA); On-site; USD 37,195 - 40,294; Part time

Job summary

A leading provider of staffing solutions is seeking a Facilities Coordinator in Santa Monica, CA. This role involves supporting the daily operations of the office, coordinating building services, and liaising with vendors. The ideal candidate will have 2-4 years of experience in facilities or office management, excellent organizational skills, and a service-oriented mindset. This opportunity offers an hourly pay rate of $27.00 - $29.25 and a possibility to convert to a full-time position.

Qualifications

• 2–4 years of experience in facilities, office management, or operations.
• Strong organizational and multitasking skills.
• Excellent communication and customer service skills.

Responsibilities

• Coordinate day-to-day facilities operations in our Santa Monica office.
• Serve as the primary point of contact for maintenance requests.
• Support space planning, office moves, and buildout projects.

Skills

Strong organizational and multitasking skills

Excellent communication and customer service skills

Ability to troubleshoot minor maintenance issues

Service-oriented mindset

Problem-solving ability

Ability to prioritize in a dynamic environment

Education

2–4 years of experience in facilities, office management, or operations

Experience in a creative, media, or entertainment environment preferred

Tools

Microsoft Office (Excel, Outlook)

Job description

Duration: 1 month contract with possibility to convert into FTE

Location: Santa Monica, CA 90404

Industry: Multinational Music Corporation

Pay rate: $27.00 - $29.25 hourly on W2

Job Description

• The Facilities Coordinator supports the Senior Director of Facilities in the daily operations of our music publishing offices, ensuring a safe, functional, and inspiring environment for employees, writers, artists, and visitors.
• This role is responsible for coordinating building services, vendor relationships, maintenance activities, space planning, and workplace experience initiatives.
• The ideal candidate is highly organized, service-oriented, and comfortable working in a fast-paced, creative environment.

Facilities & Office Operations

• Coordinate day-to-day facilities operations in our Santa Monica office and assist local office managers at other Publishing office locations
• Serve as the primary point of contact for maintenance requests and building-related issues
• Track building maintenance issues to ensure timely resolution
• Support space planning, office moves, and buildout projects
• Coordinate building and parking access for employees, contingent workers, temps and vendors
• Liaise with property management and landlords on building services and compliance, providing landlord with certificates of insurance for all external vendors
• Coordinate with external vendors (cleaning, security, HVAC, electrical, plumbing, etc.)
• Coordinate office services and supplies
• Support company events, listening sessions, artist showcases and meetings from a facilities perspective

Budget & Administration

• Track facilities-related expenses and assist with budget management
• Process invoices and maintain accurate financial records
• Maintain inventory of office supplies
• Process a consistently large volume of invoices & expenses

Qualifications

• 2–4 years of experience in facilities, office management, or operations
• Experience in a creative, media, or entertainment environment preferred
• Strong organizational and multitasking skills
• Excellent communication and customer service skills
• Ability to troubleshoot minor maintenance issues
• Proficiency in Microsoft Office, especially Outlook and Excel
• Knowledge of workplace safety standards and building operations preferred
• Service-oriented mindset
• Problem-solving ability
• Ability to prioritize in a dynamic environment
• Professionalism and discretion

Physical Requirements

• Ability to lift up to 30 lbs
• Comfortable moving throughout office and studio spaces
• Occasional after-hours support for events or urgent issues

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.