Facilities Coordinator

Omiz Staffing Solutions (OSS); Santa Monica (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A staffing solutions company is seeking a Facilities Coordinator in Santa Monica to support daily operations and ensure an inspiring work environment. Responsibilities include coordinating building services, managing vendor relationships, and supporting office operations. Ideal candidates should have 2-4 years of experience in facilities or office management, strong organizational skills, and proficiency in Microsoft Office. The role may require occasional after-hours support for events. This is an excellent opportunity for someone looking to thrive in a fast-paced creative setting.

Qualifications

• 2–4 years of experience in facilities, office management, or operations.
• Experience in a creative, media, or entertainment environment preferred.
• Proficiency in Microsoft Office, especially Outlook and Excel.

Responsibilities

• Coordinate day-to-day facilities operations in the Santa Monica office.
• Serve as the primary contact for maintenance requests.
• Track facilities-related expenses and assist with budget management.

Skills

Strong organizational skills

Excellent communication

Customer service skills

Problem-solving ability

Ability to prioritize

Tools

Microsoft Office

Job description

The facilities coordinator supports the Senior Director of Facilities in the daily operations of our music publishing offices, ensuring a safe, functional, and inspiring environment for employees, writers, artists, and visitors. This role is responsible for coordinating building services, vendor relationships, maintenance activities, space planning, and workplace experience initiatives. The ideal candidate is highly organized, service-oriented, and comfortable working in a fast-paced, creative environment.

Facilities & Office Operations:

• Coordinate day-to-day facilities operations in our Santa Monica office and assist local office managers at other Publishing office locations
• Serve as the primary point of contact for maintenance requests and building-related issues
• Track building maintenance issues to ensure timely resolution
• Support space planning, office moves, and buildout projects
• Coordinate building and parking access for employees, contingent workers, temps and vendors
• Liaise with property management and landlords on building services and compliance, providing landlord with certificates of insurance for all external vendors
• Coordinate with external vendors (cleaning, security, HVAC, electrical, plumbing, etc.)
• Coordinate office services and supplies
• Support company events, listening sessions, artist showcases and meetings from a facilities perspective

Budget & Administration:

• Track facilities-related expenses and assist with budget management
• Process invoices and maintain accurate financial records
• Maintain inventory of office supplies
• Process a consistently large volume of invoices & expenses

Qualifications:

• 2–4 years of experience in facilities, office management, or operations
• Experience in a creative, media, or entertainment environment preferred
• Strong organizational and multitasking skills
• Excellent communication and customer service skills
• Ability to troubleshoot minor maintenance issues
• Proficiency in Microsoft Office, especially Outlook and Excel
• Knowledge of workplace safety standards and building operations preferred
• Service-oriented mindset
• Problem-solving ability
• Ability to prioritize in a dynamic environment
• Professionalism and discretion

Physical Requirements:

• Ability to lift up to 30 lbs
• Comfortable moving throughout office and studio spaces
• Occasional after-hours support for events or urgent issues