Facilities Coordinator

LHH; New Haven (CT); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401K plan

Paid Sick Leave

Job summary

A leading facilities management firm in New Haven, CT, seeks a Facilities Coordinator to join their dynamic team. The ideal candidate will manage schedules, track work orders, and support a maintenance team, drawing on 5–10 years of experience in facilities management or industrial maintenance. Responsibilities include coordinating daily work, interfacing with customers, and ensuring compliance with preventative maintenance tasks. The position offers a comprehensive benefits package including medical and retirement plans.

Qualifications

• 5–10 years of experience in facilities management or industrial maintenance.
• Effective verbal and written communication skills.
• Proficiency with maintenance-related software.

Responsibilities

• Plan, schedule, and coordinate daily and long‑term work for the maintenance team.
• Receive, track, and dispatch work orders.
• Generate and monitor preventative maintenance tasks.

Skills

Facilities management experience

Organizational skills

Verbal communication

Written communication

Detail-oriented

Education

Equivalent combination of education and experience

Tools

CMMS software

Job description

We’re looking for a Facilities Coordinator to join a dynamic team in New Haven, CT. If you have experience in facilities management or industrial maintenance and enjoy coordinating schedules, tracking work, and supporting a maintenance team, this is a great opportunity to grow in a hands‑on, engaging environment.

What You’ll Do:

• Plan, schedule, and coordinate daily and long‑term work for the site‑based maintenance team.
• Receive, track, and dispatch work orders for subcontractors and on‑site personnel.
• Interface with customers as needed to clarify work scope and provide status updates.
• Generate and monitor preventative maintenance (PM) tasks to ensure compliance.
• Maintain work order logs, timesheets, and monthly reports with accuracy.
• Create metrics (charts, graphs, spreadsheets) and present them to management.
• Assist with procuring materials and services, including purchase orders and invoices.
• Manage the team’s safety matrix and maintain filing/record‑keeping systems.
• Support mailroom duties and small event setup as needed.
• Perform other tasks assigned by the Site Manager.

What You Bring:

• 5–10 years of experience in facilities management or industrial maintenance, or equivalent combination of education and experience.
• Previous experience in an industrial maintenance environment.
• Proficiency with CMMS and other maintenance‑related software.
• Strong organizational, scheduling, and administrative skills.
• Effective verbal and written communication skills to interact with team members, customers, and vendors.
• Detail‑oriented, collaborative, and able to manage multiple priorities in a fast‑paced environment.

Shifts:

1st Shift (7:30 AM – 4:00 PM)

Benefits:

Benefit offerings include medical, dental, vision, life insurance, short‑term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled