Facilities Coordinator

Randstad USA; Agoura Hills (CA); Hybrid; USD 47,000 - 48,000; Full time

Job summary

Randstad USA is seeking a proactive Facilities Coordinator in California to drive planned maintenance, asset reliability, and site infrastructure. The role focuses on CMMS-based asset management and coordinating with external vendors to meet quality and safety standards.

You will work closely with production to protect output while maintaining regulatory compliance, with a 8 AM–5 PM schedule and a potential 1-day work-from-home option. Bachelor's degree required.

Qualifications

• 3 years of facilities experience with maintenance programs.
• Experience with CMMS and asset management.
• Strong communication and organizational skills.

Responsibilities

• Develop, maintain, and expand a digital asset database within the CMMS (MaintainX). Track equipment lifespans and forecast asset replacement cycles.
• Build, prioritize, and schedule the site-wide Planned Maintenance (PM) Works Program.
• Act as a bridge between facilities and production; schedule maintenance windows around operations and regulatory compliance.
• Coordinate with external engineering consultants, facility service vendors, and contractors; assist with tenders, inspect field installations, evaluate SLAs, ensure quality and safety.
• Conduct site walkthroughs and hazard risk assessments; partner with EHS and Quality to ensure compliance with QMS/EMS and industry regulations.
• Attention to detail.
• Highly organized.
• Excellent communications skills.

Skills

Facilities

Maintenance management

Working Independently

Organization

Maintaining Calendars

Written Communication

Microsoft Office

Vendor Management

Parts number

Scheduler

MaintainX

CMMS Platform

Education

Bachelors

Tools

MaintainX

Job description

In this role, you will serve as the operational backbone of site uptime partnering with cross-functional production leaders, supervising specialized external contractors, and leveraging modern CMMS technology to ensure our physical footprint runs smoothly, safely, and in full compliance with rigorous regulatory and quality standards. Join a colloobarative, forward-thinking team dedicated to operational excellence.

Temp to Hire 100% onsite with the possibility to work from home 1 day depending on the schedule and meetings.

salary: $34 - $35 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

We are seeking a proactive, detail-oriented Facilities Coordinator to take ownership of our planned maintenance programs, asset reliability, and operational infrastructure.

• Develop, maintain, and expand a comprehensive digital asset database within the CMMS platform (such as MaintainX). Track equipment lifespans, forecast asset replacement cycles, and manage spare-parts stock levels to prevent costly operational downtime.
• Build, prioritize, and schedule the site-wide Planned Maintenance (PM) Works Program.
• Act as a critical operational bridge between facilities and production. Schedule maintenance windows around operational schedules to protect output while maintaining statutory and statutory regulatory compliance.
• Coordinate with external engineering consultants, facility service vendors, and contractors. Assist with tender preparations, inspect field installations, evaluate SLAs, and ensure all third parties adhere to strict quality and safety criteria.
• Conduct routine site walkthroughs and hazard risk assessments. Partner with EHS and Quality teams to ensure all facility systems comply with Quality Management Systems (QMS), Environmental Management Systems (EMS), and applicable industry regulations.
• Attention to detail
• Highly organized
• Excellent communications skills

The essential functions of this role include:

• working in a smoke free environment
• wearing steel toe shoes
• working in a non-temperature controlled environment
• working weekends

Skills

• Facilities (3 years of experience is required)
• maintenance management (2 years of experience is preferred)
• Working Independently
• Organization
• Maintaining Calendars
• Written Communication
• Microsoft Office
• Vendor Management
• parts number (4 years of experience is required)
• scheduler (3 years of experience is required)
• CMMS Platform (2 years of experience is required)

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Equal Opportunity Employer

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Experience

• Experienced
• 3 years

Education

• Bachelors (required)