Payroll Processor Analyst

Randstad USA; San Jose (CA); On-site; USD 55,000 - 59,000; Full time

Job summary

Randstad USA in San Jose, CA is seeking an experienced Payroll & Operations Specialist to ensure accurate, timely daily payroll processing, support month-end close, and maintain operational compliance within a high-volume manufacturing plant.

You will work closely with plant operations, finance, and union personnel to ensure timekeeping accuracy, resolve issues, and maintain audit trails. Shift: First; 7 AM - 3:30 PM; Pay: $40-$43/hr; Education: No Degree Required.

Qualifications

• 2 years of payroll and/or operations experience.
• Experience with timekeeping and payroll systems is required.
• Ability to maintain thorough audit trails and resolve issues promptly.

Responsibilities

• Execute daily payroll validation, crew sheet entries, and timecard approvals.
• Reconcile and balance payroll registers against Kronos, UKG, WFM, TAS.
• Investigate and resolve hourly and salary payroll discrepancies and employee inquiries.
• Calculate pension payments and health insurance contributions for active/retired employees.
• Generate standard payroll, regulatory, and operational reports for finance and management.

Skills

Payroll Processing

Reporting

Reconciliation

Education

No Degree Required

Tools

Kronos

UKG

WFM

TAS

Job description

We are seeking an experienced Payroll & Operations Specialist to join our team in San Jose, CA! In this dynamic role, you will ensure accurate, timely daily payroll processing, support monthly financial close activities, and maintain operational compliance within a high-volume manufacturing plant. Working closely with plant operations, finance, and union personnel, you will play a key role in timekeeping accuracy, issue resolution, and operational efficiency.

Salary: $40 - $43 per hour

Shift: First

Work Hours: 7 AM - 3:30 PM

Education: No Degree Required

Responsibilities

Payroll & Systems Management

• Execute daily payroll validation, crew sheet entries, and timecard approvals.
• Reconcile and balance payroll registers against Workforce Management/Time & Attendance systems (e.g., Kronos, UKG, WFM, TAS).
• Investigate and resolve hourly and salary payroll discrepancies, grievances, and employee inquiries while maintaining thorough audit trails.
• Calculate pension payments and active/retired employee health insurance contributions as needed.
• Generate standard payroll, regulatory, and operational reporting for finance and management teams.

Financial & Administrative Support

• Prepare and enter data for month-end financial close processes.
• Update tracking spreadsheets for key financial and operational metrics.
• Remedy blocked invoices, resolve GR/IR discrepancies, and reconcile P-Cards.

Compliance & Operations Support

• Support hourly workforce development and labor tracking in accordance with Collective Bargaining Agreements (CBA).
• Follow plant safety, sanitary conditions, allergen/pest control, and food safety compliance policies.
• Adhere to standardized work processes (K-LEAN and MCRS® frameworks) to meet departmental KPIs.

Skills

• Payroll Processing
• Reporting
• Reconciliation

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Experience

• Experienced
• 2 years

Education

• No Degree Required

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.