Regional Facilities Operations Manager - (ON-SITE Monday - Friday)

Momentum for Health; San Jose (CA); On-site; USD 105,000 - 145,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan with employer match

Paid time off

Cafeteria plan benefits

Job summary

Momentum for Health in San Jose, CA is seeking a Regional Facilities Operations Manager to lead daily facilities operations on-site, Monday through Friday, 8:30am–5:00pm. You will manage budgets, vendor relations, and safety compliance while directing capital projects and space planning.

The role requires strong leadership, 5+ years in facilities management, and supervisory experience. Healthcare environment experience is preferred, with benefits and a defined contribution plan included.

Qualifications

• Associate's degree required.
• Five (5) or more years of progressively responsible facilities management experience.
• Three (3) years of supervisory or management experience.
• Experience overseeing multiple facilities and capital improvement projects.
• Healthcare, behavioral health, nonprofit, or human services environments preferred.
• CFM, FMP, OSHA certifications or related credentials preferred.

Responsibilities

• Direct and oversee daily operations of all agency facilities, buildings, grounds, equipment, and fleet vehicles.
• Develop and manage preventive maintenance programs to maximize asset life and minimize disruptions.
• Review, prioritize, assign, and monitor work orders through the agency's ticketing system.
• Oversee repairs, maintenance activities, inspections, and equipment servicing.
• Lead facility improvement projects, renovations, relocations, and space reconfigurations.
• Develop space utilization and optimization plans to align with organizational needs.
• Manage project timelines, budgets, quality standards, and contractor performance.
• Develop and manage departmental budgets and monitor expenditures.
• Manage vendor relationships, solicit bids, negotiate agreements, and monitor performance.

Skills

Facilities management

Leadership

Budgeting

Contract management

OSHA knowledge

HVAC knowledge

Cross-functional team lead

Bilingual English/Spanish

Education

Associate's degree

Bachelor's degree preferred

Tools

CMMS

Microsoft Excel

Facilities management software

Job description

Regional Facilities Operations Manager - (ON-SITE Monday - Friday)

Job Category: Facilities

• Full-Time

Locations

Showing 1 location

San Jose, CA 95126, USA

Description

**Monday through Friday 8:30am to 5:00pm**

Pay range is $105,000 to $145,000 per year depending on the relevant years of experience.

We offer a competitive package of employee benefits for 30 to 40-hour week positions. You will receive a defined contribution amount of up to $15,433.08 per year (prorated for part-time employees working less than 40 hours per week) to purchase the benefits of your choice on a cafeteria plan basis. Any amount of this defined contribution not used towards your benefits will be paid to you as taxable earnings. We offer a retirement plan with a generous employer match starting at 4% after one year of employment. Our paid time off is also more generous than many employers with vacation time accruing up to 25 days per year, 6 days of sick time per year and 12 paid holidays.

The benefits offered in our cafeteria plan are as follows:

• Medical benefits –Kaiser--ranging from $0 Deductible Plan with $15 Copay to $,3400 Deductible Plan with Health Savings Account. Sutter Health plans are also available from $0 Deductible Plan to $2,500 Deductible Plan.
• Dental benefits –Guardian: 1 dental HMO and 2 PPOs
• Vision benefits – 2 options from Guardian VSP: a standard vision plan and an enhanced vision plan

Essential Duties and Responsibilities

Facilities Operations and Maintenance

• Direct and oversee daily operations of all agency facilities, buildings, grounds, equipment, and fleet vehicles.
• Develop and manage preventive maintenance programs to maximize asset life and minimize operational disruptions.
• Review, prioritize, assign, and monitor work orders through the agency's ticketing system.
• Oversee repairs, maintenance activities, inspections, and equipment servicing.
• Conduct routine facility assessments to identify operational, safety, and maintenance needs.
• Ensure facilities remain functional, safe, clean, and responsive to programmatic needs.

Leadership and Staff Management

• Support, facilities technician(s), other facilities personnel, and safety personnel (if applicable).
• Recruit, train, coach, and evaluate facilities personnel.
• Establish performance expectations, accountability measures, and service standards.
• Foster a culture of safety, customer service, teamwork, and continuous improvement.
• Provide technical guidance and hands-on support for complex maintenance issues.

Capital Projects and Space Planning

• Lead facility improvement projects, renovations, relocations, and space reconfigurations.
• Coordinate construction projects with contractors, architects, consultants, and internal stakeholders.
• Develop space utilization and optimization plans that align with organizational needs.
• Manage project timelines, budgets, quality standards, and contractor performance.
• Support future facility expansions and strategic facilities planning.

Budgeting and Financial Management

• Develop and manage departmental operating and capital budgets.
• Monitor expenditures and analyze facilities-related operating costs.
• Prepare project estimates and cost analyses.
• Identify opportunities for operational efficiencies and cost savings.
• Evaluate purchasing options and recommend cost-effective solutions.

Vendor and Contract Management

• Manage vendor relationships and service contracts.
• Solicit bids, negotiate agreements, and monitor vendor performance.
• Ensure contractors meet agency requirements, safety standards, and contractual obligations.
• Coordinate inspections, maintenance agreements, and regulatory testing.

Regulatory Compliance and Risk Management

• Ensure compliance with OSHA, Cal/OSHA, ADA, NFPA, environmental, licensing, and local building regulations.
• Collaborate with agency leadership to identify and mitigate facility-related risks.
• Maintain documentation required for audits, inspections, and regulatory reviews.
• Develop and implement facilities policies, procedures, and safety protocols.
• Oversee emergency preparedness and facility response planning.

Stakeholder Communication

• Serve as the primary facilities liaison for agency leadership and program managers.
• Communicate project updates, maintenance schedules, and operational impacts.
• Resolve escalated facilities concerns promptly and professionally.
• Maintain strong customer service standards across all agency locations.

Other Duties and Responsibilities

• Manage office operations, safeguard confidential information, and implement internal controls.
• Attend and participate in agency meetings and training as requested or assigned.
• Perform other duties and responsibilities as assigned.

Required Qualifications

Education and Experience

• Associate's degree required, Bachelor's degree in Facilities Management, Construction Management, Engineering, Business Administration, or related field preferred.
• Five (5) or more years of progressively responsible facilities management experience.
• Three (3) years of supervisory or management experience.
• Experience overseeing multiple facilities and capital improvement projects.
• Experience in healthcare, behavioral health, nonprofit, or human services environments preferred.
• Certified Facility Manager (CFM), FMP, OSHA certifications, or related credentials preferred.

Knowledge and Skills

• Strong knowledge of HVAC, electrical, plumbing, building automation, life safety, and general building systems.
• Knowledge of OSHA, Cal/OSHA, ADA, NFPA, environmental, and building code requirements.
• Experience with preventive maintenance and computerized maintenance management systems (CMMS).
• Experience collaborating with cross functional teams, management and staff to ensure efficient operations and project success.
• Incident escalation and resolution decision making
• Bilingual in English and Spanish preferred.
• Strong project management and vendor management capabilities.
• Budget development and financial management experience.
• Excellent leadership, communication, negotiation, and problem-solving skills.
• Proficiency with Microsoft Office and facilities management software.

Physical Requirements

• Ability to perform physical tasks, such as standing, walking, lifting, carrying, bending, and stooping.
• Ability to assist with the evacuation in emergency situations.
• Travel to other Momentum sites as needed.

Other

• Criminal records clearance as required by Title XII and licensing regulations.
• Respond to critical system alerts outside of standard business hours.
• Valid California Driver’s License, with access to a reliable vehicle or for driving a company vehicle, current proof of auto liability insurance, and a clean DMV record.
• Eligibility for Class B license.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.