Assistant Facilities Specialist

AppleOne Employment Services; San Jose (CA); In loco; USD 62.000 - 64.000; Tempo pieno

Descrizione del lavoro

AppleOne Employment Services in San Jose, CA seeks an Assistant Facilities Specialist for a temp-to-hire role. Lead a small facilities team, coordinate daily operations, and drive office moves with vendors and internal stakeholders.

You will support campus services, safety initiatives, and upcoming HQ relocations while maintaining records and ensuring high-quality service. A strong customer-service mindset and MS Office proficiency are required.

Competenze

• Minimum High School Diploma; Associate/Bachelor's preferred.
• 1–3 years supervising or coordinating a team.
• 4–7 years facilities mgmt, workplace services, or related field.

Mansioni

• Supervise two Facilities Technicians and ensure safety, quality, and service.
• Oversee daily facilities operations, inspections, service requests, and space planning.
• Coordinate office moves, furniture and workstation setups, and space reconfigurations.
• Manage vendors, contractors, schedules, quotes, and service quality expectations.
• Support facilities projects including relocations, renovations, and timelines.
• Maintain facilities records, safety docs, reports, and purchasing support.

Conoscenze

Facilities management

Team supervision

Vendor coordination

Project coordination

Customer service

MS Office

Communication

Problem solving

Formazione

High School Diploma

Associate's degree

Bachelor's degree

Strumenti

CMMS

Workplace management software

Facilities ticketing systems

Descrizione del lavoro

Job Summary

We are seeking an Assistant Facilities Specialist for a temp-to-hire opportunity in San Jose, CA. This hands‑on facilities leadership role supports daily workplace operations at a corporate headquarters campus and is ideal for a facilities professional who enjoys leading teams, coordinating projects, solving operational issues, and delivering excellent internal customer service.

This position offers the opportunity to work in a collaborative, professional environment with supportive facilities leadership, a customer‑focused team, and meaningful visibility across departments. The role will support building operations, office moves, vendor coordination, workplace services, safety initiatives, and an upcoming headquarters relocation, making it a strong opportunity for someone who wants to grow within facilities management, workplace operations, or project leadership.

Key Responsibilities

• Supervise, train, coach, and coordinate the daily work of two Facilities Technicians while promoting accountability, safety, teamwork, and high‑quality service.
• Oversee daily facilities and workplace operations, including inspections, service requests, office setups, conference rooms, common areas, mailroom support, shipping and receiving, and inventory needs.
• Coordinate office moves, furniture installations, workstation setups, space reconfigurations, events, executive meetings, town halls, and special workplace functions.
• Manage vendors, contractors, service providers, quotes, schedules, completed work, preventive maintenance support, and service quality expectations.
• Support facilities projects, renovations, workplace improvements, and the upcoming corporate headquarters relocation, including schedules, milestones, risks, budgets, and stakeholder communication.
• Maintain facilities records, safety documentation, project updates, reports, purchasing support, invoice tracking, and operational procedures.

Compensation and Benefits

• Pay range: $45.00 to $46.66 - Exempt
• Job type: Temp-to-hire.

Required Qualifications and Skills

• Lead daily facilities operations and coordinate workplace services across a corporate headquarters campus.
• Supervise Facilities Technicians and support work prioritization, quality, safety, and employee development.
• Coordinate facility projects, office moves, workplace reconfigurations, vendors, and relocation‑related activities.
• Track project updates, service requests, documentation, schedules, risks, and stakeholder communications.
• High School Diploma or equivalent required. Associate's or Bachelor's degree preferred.
• 4 to 7 years of experience in facilities management, workplace services, building operations, property management, or a related field.
• 1 to 3 years of experience supervising, leading, or coordinating the work of others.
• Experience supporting office moves, facility projects, renovations, workplace reconfigurations, or similar facilities initiatives.
• Strong customer service, relationship‑building, communication, organization, problem‑solving, and decision‑making skills.
• Ability to prioritize multiple projects and daily responsibilities in a fast‑paced environment.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Ability to lift and move up to 50 pounds as required.
• Ability to walk, stand, bend, and perform physical facilities‑related activities throughout the workday.

Preferred Qualifications

• Experience in facilities management, property management, workplace services, or project management.
• Experience managing vendors, contractors, service agreements, and on‑site service providers.
• Experience with CMMS, workplace management software, facilities ticketing systems, or similar platforms.
• Experience supporting corporate headquarters or multi‑building campus environments.
• Working knowledge of building systems, including HVAC, electrical, plumbing, and life‑safety systems.
• Project management experience involving office relocations, renovations, expansions, or workplace transformations.

Equal Opportunity Employer / Disabled / Protected Veterans

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.