Facility Maintenance

Paybox Corp; Carlstadt (NJ); On-site; USD 45,000 - 60,000; Full time

Job summary

A facilities management firm in Carlstadt seeks a Facilities Coordinator responsible for maintaining company facilities. The role involves hands-on repairs, vendor coordination, and compliance documentation across multiple locations. Candidates should have a high school diploma and 2+ years in facilities maintenance. Strong organizational and documentation skills are essential, along with a valid driver's license. The position requires occasional travel and may involve after-hours support.

Qualifications

• 2+ years of experience in facilities maintenance, building maintenance, or a related role.
• Experience coordinating vendors and service schedules.
• Valid driver's license required.

Responsibilities

• Perform general repairs and preventative maintenance.
• Conduct routine inspections of building systems.
• Coordinate vendors for maintenance and repairs.

Skills

General knowledge of carpentry

Electrical repairs

Strong organizational skills

Documentation skills

Ability to work independently

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

Facilities Coordinator

Department: Facilities & Equipment

Reports To: Director of Facilities & Equipment

Location: Based at local facility with support of multiple facilities

Travel: Travel to other facilities may be required

Position Summary

The Facilities Coordinator is responsible for supporting the maintenance, operation, and compliance of company facilities. This position is based at a local facility, where the primary focus is daily maintenance and coordination, while also supporting and coordinating facilities‑related activities across multiple locations. The role requires hands‑on maintenance skills, strong organizational abilities, and the ability to coordinate vendors, documentation, and compliance efforts under the direction of local management and the Director of Facilities & Equipment.

Key Responsibilities

• Perform general repairs, preventative maintenance, and testing of facilities support equipment.
• Conduct routine inspections and basic troubleshooting of building systems and equipment.
• Perform general carpentry, electrical, and minor mechanical repairs.
• Schedule, coordinate, and monitor vendors and contractors for maintenance, repairs, inspections, and testing.
• Document vendor services and maintain accurate service and maintenance records.
• Collect, organize, index, and distribute compliance documentation required for internal, customer, and regulatory audits.
• Track recurring inspections, certifications, and preventative maintenance activities across multiple facilities.
• Coordinate facilities‑related activities at other company locations while maintaining primary responsibility for the local facility.
• Support facility projects, office reconfigurations, and equipment installations as needed.
• Communicate effectively with local management, the Director of Facilities & Equipment, vendors, and other stakeholders.
• Maintain a safe, clean, and compliant work environment.
• Perform other duties as assigned by local management and the Director of Facilities & Equipment.

Required Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in facilities maintenance, building maintenance, or a related role.
• General knowledge of carpentry, electrical repairs, and building maintenance systems.
• Experience coordinating vendors and service schedules.
• Strong organizational and documentation skills.
• Ability to work independently and manage priorities across multiple facilities.
• Valid driver's license required.

Preferred Qualifications

• Experience supporting multiple facilities or locations.
• Proficiency with Microsoft Excel, Word, and the Microsoft Office suite.
• Familiarity with preventative maintenance programs and compliance documentation.
• Knowledge of OSHA, fire/life safety, or general building compliance requirements.

Physical Requirements

• Ability to lift and carry up to 50 pounds.
• Ability to stand, walk, bend, kneel, climb ladders, and safely use hand and power tools.
• Ability to work in varying environmental conditions.

Work Environment

• On-site position based at a local facility.
• Occasional travel to other facilities required.
• May require after-hours or on-call support as needed.