Facilities Coordinator

Green Key Resources; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Green Key Resources in New York, NY seeks a Facilities Coordinator with 5–7 years of facilities experience and at least 3 years in supervision. The role is onsite Monday–Friday, coordinating staff, vendor relationships, and relocations to ensure smooth daily operations.

You will work closely with IT and security teams on systems upgrades, provide on-site meeting support, and contribute to crisis planning and documentation of facilities processes.

Qualifications

• Five to seven years of facilities experience required.
• Three to five years of supervisory experience required.
• Bachelor’s degree in Facilities Management, Engineering, IT or related field preferred but not required.
• Proficiency inMicrosoft Office Suite; Everbridge familiarity is a plus.
• Strong organizational, communication, and customer service skills.
• Ability to interpret technical drawings and system documentation.

Responsibilities

• Supervise facilities staff and guide daily operations.
• Manage mailroom, shipping vendors, and interoffice mail distribution.
• Coordinate furniture reconfigurations, desk moves, and relocations.
• Maintain and troubleshoot office technology, including AV and security systems.
• Provide on-site support for meetings and tech readiness.
• Collaborate with IT on system upgrades and projects.
• Support crisis management and business continuity through training.
• Develop documentation for facilities systems and processes.
• Oversee maintenance of HVAC, fire protection, and data room equipment.

Skills

Supervisory experience

Microsoft Office

Communication

Customer service

Project coordination

Vendor management

Education

Bachelor's degree in Facilities Management

Tools

Everbridge

AV equipment

HVAC control systems

Job description

Financial services firm with an office in Midtown Manhattan seeks a Facilities Coordinator to join their team. Must have 5-7 years of facilities experience and at least 3 years of supervisory experience.

Onsite Monday-Friday

Responsibilities:

• Supervise facilities staff, providing guidance and support for daily operational tasks and priorities.
• Manage mailroom operations, shipping vendor relationships, and interoffice mail distribution.
• Coordinate furniture reconfigurations, desk moves, and employee relocations, ensuring seamless transitions.
• Maintain and troubleshoot office technology systems, including AV, security, and emergency notification platforms.
• Provide on-site support for meetings, ensuring operational readiness of technology and facilities.
• Collaborate with IT teams on system upgrades, network dependencies, and technology projects.
• Support crisis management and business continuity planning through training and communication updates.
• Develop and maintain documentation for facilities-related systems and processes.
• Oversee maintenance of supplemental HVAC systems, fire protection systems, and data room equipment.

Requirements:

• Bachelor’s Degree in Facilities Management, Engineering, IT, or related field preferred but not required.
• Five to seven years of experience in facilities, technology, AV, and security systems.
• Three to five years of supervisory experience, integrated within overall experience.
• Proficiency in Microsoft Office Suite and familiarity with Everbridge platform is a plus.
• Strong organizational, communication, and customer service skills required.
• Ability to interpret technical drawings and system documentation effectively.
• Physical ability to lift up to 50 pounds and work on-site as needed.
• Experience with vendor coordination, project management, and facilities-related technology systems.
• Flexibility to adapt to a multicultural business environment and dynamic operational needs.