Facilities Administrative Specialist with Scheduling & Invoicing

Hunt Companies, Inc.; Forsyth (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

CGL Facility Management, LLC in the United States seeks an Administrative Assistant (Facility) to provide essential administrative and office support to the Facility Manager and maintenance staff. You will assist with scheduling, data entry, and invoicing while serving as the first point of contact for customers and vendors.

The role requires strong Microsoft Office and CMMS skills, professionalism, and the ability to manage multiple priorities in a dynamic setting.

Qualifications

• High School Diploma or GED required.
• Associate's Degree preferred.
• 1–3 years of administrative assistant experience required.
• 1–3 years of Accounts Payable experience preferred.
• Strong written and oral communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Customer service-oriented and professional.

Responsibilities

• Respond to incoming calls and vendor/customer requests; relay messages to maintenance team.
• Handle scheduling and data entry tasks.
• Process and code vendor/subcontractor invoices for payment.
• Operate CMMS and input/close work orders.
• Assist with onboarding new hires and credentials setup.
• Organize and maintain general office files and mail.

Skills

Customer service

Communication

Microsoft Office

CMMS

Notary (preferred)

Time management

Team player

Data entry

Education

High School Diploma or GED

Associate's Degree (preferred)

Tools

Microsoft Word

Excel

Outlook

CMMS

Job description

CGL Facility Management, LLC in the United States seeks an Administrative Assistant (Facility) to provide essential administrative and office support to the Facility Manager and maintenance staff. You will assist with scheduling, data entry, and invoicing while serving as the first point of contact for customers and vendors.

The role requires strong Microsoft Office and CMMS skills, professionalism, and the ability to manage multiple priorities in a dynamic setting.