Facilities Admin & CMMS Dispatch Specialist

Complete Building Services; Washington (District of Columbia); On-site; USD 42,000 - 56,000; Full time

Job summary

Complete Building Services is seeking a full-time Administrative Assistant to support a large government facility in Washington, DC. The role involves managing service requests, maintaining the CMMS, dispatching technicians, and scheduling subcontractors.

Additional duties include collecting visit reports, time-sheet tracking, product purchasing, coordinating with customers on facility maintenance, and supporting project administration and preventive maintenance scheduling.

Qualifications

• 3+ years' experience in office administration, billing, invoicing and financial tracking.
• Proficiency with Microsoft Office and basic accounting functions.
• Experience with project tracking software.
• Experience with TMA Systems CMMS.
• Candidate must be a high school graduate or equivalent.
• Excellent written and oral English communication skills.

Responsibilities

• Provide administrative support at a large government facility in Washington, DC.
• Manage service requests, dispatch technicians and schedule subcontractors.
• Collect visit reports and maintain records, including time sheets and purchasing records.
• Coordinate with customers and support facility maintenance activities.
• Assist with project administration and scheduling preventive maintenance.

Skills

Office administration

Billing & invoicing

Financial tracking

Microsoft Office

Basic accounting

Project tracking software

CMMS software

Education

High school diploma or equivalent

Tools

TMA Systems CMMS

Job description

Complete Building Services is seeking a full-time Administrative Assistant to support a large government facility in Washington, DC. The role involves managing service requests, maintaining the CMMS, dispatching technicians, and scheduling subcontractors.

Additional duties include collecting visit reports, time-sheet tracking, product purchasing, coordinating with customers on facility maintenance, and supporting project administration and preventive maintenance scheduling.