Facilities Administrative Specialist — Scheduling & Support

Hunt Companies, Inc; Forsyth (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

CGL Facility Management, LLC is seeking an Administrative Assistant (Facility) to provide essential office support to the Facility Manager and maintenance staff, including scheduling meetings, data entry, and invoicing. This role is often the first point of contact for customers and vendors, requiring professionalism and strong customer service.

You will handle phones, MS Office tasks, CMMS data entry, onboarding of new hires, safety training support, and coordination of meetings and files.

Qualifications

• High School Diploma or GED equivalent required.
• Associate's Degree preferred.
• 1-3 years of previous administrative assistant experience required.
• 1-3 years of Accounts Payable experience preferred.

Responsibilities

• Responds to incoming telephone calls and customer/vendor requests; communicates messages to the maintenance team when needed.
• Operates a PC using MS Office applications and CMMS for word processing, spreadsheets, and scheduling.
• Processes and codes vendor/subcontractor invoices for payment.
• Assists Facility Manager with onboarding, safety training coordination, and maintaining training records.
• Schedules appointments and meetings; prepares meeting materials and coordinates logistics.

Education

High School Diploma or GED

Associate's Degree

Tools

CMMS

Microsoft Office

Job description

CGL Facility Management, LLC is seeking an Administrative Assistant (Facility) to provide essential office support to the Facility Manager and maintenance staff, including scheduling meetings, data entry, and invoicing. This role is often the first point of contact for customers and vendors, requiring professionalism and strong customer service.

You will handle phones, MS Office tasks, CMMS data entry, onboarding of new hires, safety training support, and coordination of meetings and files.