General Admin Specialist

Hans-Mill Corp; Jacksonville (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

Hans-Mill Corp is seeking a General Admin Specialist to provide administrative and operational support for daily facility functions. You will coordinate activities, maintain records, support staff and management, handle correspondence, and assist with various projects.

Key responsibilities include managing operations, scheduling, reporting, and ensuring policy compliance. The role requires 1–3 years of relevant experience and proficiency with Microsoft Office.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 1–3 years of administrative, facility support, or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple priorities and work independently.
• Strong attention to detail and accuracy.

Responsibilities

• Manage daily facility operations and administrative processes.
• Answer and direct phone calls, emails, and other correspondence.
• Schedule meetings, appointments, and conference rooms.
• Prepare reports, presentations, and business documents.
• Maintain filing systems, databases, and company records.
• Monitor and order facility supplies and equipment.
• Coordinate maintenance, repairs, and vendor services.
• Assist with onboarding new employees and facility orientation.
• Ensure facility policies and procedures are followed.
• Enter, update, and maintain accurate information in company systems.
• Organize and archive documents in both electronic and paper formats.
• Generate routine reports and track administrative metrics.
• Serve as a point of contact for internal departments and external vendors.
• Support management with special projects and administrative tasks.
• Assist with travel arrangements, accommodations, and expense reporting when needed.
• Maintain confidentiality of company and employee information.
• Ensure proper documentation and compliance with company policies.
• Support audits and administrative reviews as required.

Skills

MS Office proficiency

Organizational skills

Communication skills

Multitasking

Time management

Independent work

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Job description

Job Summary

The General Admin Specialist provides administrative and operational support to ensure the smooth day-to-day functioning of the facility. This role is responsible for coordinating facility activities, maintaining records, supporting staff and management, handling correspondence, and assisting with various administrative projects.

Key Responsibilities

Admin Support

• Manage daily facility operations and administrative processes.
• Answer and direct phone calls, emails, and other correspondence.
• Schedule meetings, appointments, and conference rooms.
• Prepare reports, presentations, and business documents.
• Maintain filing systems, databases, and company records

Facility Coordination

• Monitor and order facility supplies and equipment.
• Coordinate maintenance, repairs, and vendor services.
• Assist with onboarding new employees and facility orientation.
• Ensure facility policies and procedures are followed.

Data Management

• Enter, update, and maintain accurate information in company systems.
• Organize and archive documents in both electronic and paper formats.
• Generate routine reports and track administrative metrics.

Communication & Support

• Serve as a point of contact for internal departments and external vendors.
• Support management with special projects and administrative tasks.
• Assist with travel arrangements, accommodations, and expense reporting when needed.

Compliance & Record Keeping

• Maintain confidentiality of company and employee information.
• Ensure proper documentation and compliance with company policies.
• Support audits and administrative reviews as required.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 1-3 years of administrative, facility support, or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple priorities and work independently.
• Strong attention to detail and accuracy.

Preferred Skills

• Experience with ERP, CRM, or document management systems.
• Knowledge of facility administration best practices.
• Problem-solving and customer service skills.
• Ability to maintain professionalism in a fast-paced environment.

Physical Requirements

• Ability to sit, stand, and use a computer for extended periods.
• Occasionally lift or move facility supplies up to 25 pounds.

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