Facilities Administrative Specialist (Temp) — Flexible Hours

Glenmeado; Longmeadow (MA); On-site; USD 28,000 - 34,000; Part time

Job summary

Glenmeadow is seeking a detail-oriented Administrative Specialist to provide temporary administrative support to our Facilities and Maintenance Department. This position will help improve departmental organization, maintain accurate records, and support daily workflows.

The ideal candidate has strong computer skills, works independently, and can manage multiple priorities efficiently. Strong data entry and Microsoft Office skills are essential, as well as the ability to handle confidential

Qualifications

• High school diploma or equivalent preferred.
• At least two years of experience in office administration or related field preferred.
• Experience with database management or maintenance management software is a plus.
• Ability to follow written and verbal instructions and established policies.

Responsibilities

• Populate, update, and maintain records in Maintenance IQ.
• Organize and maintain digital and physical files and documentation.
• Assist with data entry, document preparation, and administrative tracking.
• Support organization/coordination of maintenance work orders and related documentation.
• Identify missing information or outstanding tasks and communicate them.
• Provide general administrative support to the Assistant Director of Maintenance.

Skills

Data entry

Microsoft Office

Organizational skills

Communication skills

Independent work

Time management

Confidentiality

Professionalism

Mission alignment

Education

High school diploma or equivalent

2 years office administration experience

Experience with databases / maintenance software

Tools

Maintenance IQ

Database management software

Job description

Glenmeadow is seeking a detail-oriented Administrative Specialist to provide temporary administrative support to our Facilities and Maintenance Department. This position will help improve departmental organization, maintain accurate records, and support daily workflows.

The ideal candidate has strong computer skills, works independently, and can manage multiple priorities efficiently. Strong data entry and Microsoft Office skills are essential, as well as the ability to handle confidential