Facilities Admin Temp — Flexible 15h/Week

Glenmeadow; Longmeadow (MA); On-site; USD 28,000 - 34,000; Part time

Job summary

Glenmeadow seeks a detail-oriented Administrative Specialist to provide temporary administrative support to our Facilities and Maintenance Department. This role will help improve organizational efficiency, maintain accurate records, and support daily workflows.

Strong computer skills, independence, and ability to manage priorities are essential. The position offers flexible hours, approximately 15 hours per week, with a two-month term.

Qualifications

• Two years of experience in office administration or a related field.
• Experience with database management or maintenance management software is a plus.
• High school diploma or equivalent preferred.
• Ability to follow written and verbal instructions and established policies.

Responsibilities

• Populate, update, and maintain records in Maintenance IQ, ensuring accuracy and completeness.
• Organize and maintain digital and physical files, maintenance records, and departmental documentation.
• Assist with data entry, document preparation, and administrative tracking.
• Support the organization and coordination of maintenance work orders and related documentation.
• Identify and communicate missing information, discrepancies, or outstanding administrative tasks.
• Provide general administrative support to the Assistant Director of Maintenance as needed.

Skills

Data entry

Microsoft Office

Organization

Communication

Customer service

Independence

Attention to detail

Confidentiality

Professionalism

Education

High school diploma or equivalent

Tools

Maintenance IQ

Maintenance management software

Job description

Glenmeadow seeks a detail-oriented Administrative Specialist to provide temporary administrative support to our Facilities and Maintenance Department. This role will help improve organizational efficiency, maintain accurate records, and support daily workflows.

Strong computer skills, independence, and ability to manage priorities are essential. The position offers flexible hours, approximately 15 hours per week, with a two-month term.