Administrative Specialist: Contracts & Operations

Facility Services Management, Inc; Joint Base Elmendorf-Richardson (AK); On-site; USD 35,000 - 48,000; Full time

Job summary

Facility Services Management, Inc. seeks an Administrative Assistant to support the Senior Contract Maintenance Manager. The role handles secretarial duties, budgeting, personnel records, and payroll, and may lead independent research and briefing materials.

The candidate will relieve the SCMM of clerical work and coordinate schedules, travel, meetings, and reporting while maintaining files and government databases. A strong eye for detail and proficiency in MS Office are essential.

Qualifications

• Must have a high school diploma or equivalent and two years office experience.
• Proficiency with Word, Excel, and general office software.
• Knowledge of the DMLSS system.
• Strong written and oral communication skills.
• Detail oriented with good typing speed.
• Valid driver’s license.
• Ability to work independently on projects.

Responsibilities

• Answer phones professionally and greet visitors.
• Keep the office organized and run errands.
• Sort and route mail; prepare FedEx/UPS packages.
• Prepare outgoing mail and correspondence.
• Type letters and prepare spreadsheets.
• Coordinate travel schedules and reservations.
• Arrange meetings and prepare agendas or printed materials.
• Maintain contract files and update government databases.

Skills

Microsoft Word

Microsoft Excel

Office software

DMLSS system

Written and verbal communication

Attention to detail

Typing

Education

High school diploma

Associate degree (A.A.)

Tools

DMLSS system

Job description

Facility Services Management, Inc. seeks an Administrative Assistant to support the Senior Contract Maintenance Manager. The role handles secretarial duties, budgeting, personnel records, and payroll, and may lead independent research and briefing materials.

The candidate will relieve the SCMM of clerical work and coordinate schedules, travel, meetings, and reporting while maintaining files and government databases. A strong eye for detail and proficiency in MS Office are essential.