Facilities Administrative Specialist

CGL; Valdosta (GA); On-site; USD 32,000 - 52,000; Full time

Job summary

CGL is seeking an Administrative Assistant (Facility) to provide essential support to the Facility Manager and maintenance staff. You will handle scheduling, data entry, invoicing, and act as the first point of contact for customers and vendors with professional client service.

The role requires a High School Diploma or GED, at least one year in an administrative capacity, and strong MS Office and CMMS skills.

Qualifications

• High School Diploma or GED required.
• Associate's Degree preferred.
• 1 year of administrative assistant experience required.
• 1 year of accounts payable experience preferred.

Responsibilities

• Responds to calls and vendor requests; relays messages to maintenance team.
• Performs word processing and spreadsheet tasks using Microsoft Office and CMMS.
• Operates office equipment (printers, scanners, copiers).
• Supports Facility Manager with onboarding and credentials setup.
• Tracks safety training and corporate training requirements.
• Assists applicants with facility background checks as needed.
• Orders office supplies and maintains files.
• Schedules meetings and coordinates logistics.
• Prepares meeting materials and communicates across teams.
• Inputs and closes CMMS work orders; codes vendor invoices for payment.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Customer service

Communication

Teamwork

Time management

Data entry

Education

High School Diploma or GED

Associate's Degree preferred

Tools

CMMS

Office equipment

Job description

CGL is seeking an Administrative Assistant (Facility) to provide essential support to the Facility Manager and maintenance staff. You will handle scheduling, data entry, invoicing, and act as the first point of contact for customers and vendors with professional client service.

The role requires a High School Diploma or GED, at least one year in an administrative capacity, and strong MS Office and CMMS skills.