Facility Admin & CMMS Scheduling Coordinator

CGL; Columbus (GA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Life insurance

Disability insurance

HSA/FSA accounts

Retirement benefits

Rewards programs

Job summary

CGL is seeking an Administrative Assistant (Facility) to provide administrative support to the Facility Manager and maintenance staff. You will assist with scheduling meetings, data entry, and invoicing, and act as the first point of contact for customers and vendors.

Responsibilities include using MS Office and CMMS, onboarding new hires, processing invoices, and ensuring professional communication with all stakeholders. Notary preferred.

Qualifications

• High School Diploma or GED equivalent required.
• Associate's Degree preferred.
• 1-3 years of previous administrative assistant experience required.
• 1-3 years of Accounts Payable experience preferred.
• Strong written and spoken communication skills.
• Ability to meet deadlines and handle multiple priorities.
• Team player with a strong work ethic and professional demeanor.
• Proficient with Microsoft Word, Excel, and Outlook; familiarity with office equipment.
• Notary license preferred.

Responsibilities

• Responds to incoming calls and vendor/customer requests; relay messages to the maintenance team.
• Performs word processing and spreadsheet tasks using Microsoft Office and CMMS.
• Operates general office equipment (printers, scanners, faxes, copiers).
• Assists Facility Manager with onboarding new hires and credential setup.
• Supports safety training and annual corporate training tracking.
• Assists applicants with facility background checks.
• Orders office supplies and maintains organized filing system.
• Schedules appointments and meeting logistics.
• Inputs and closes CMMS work orders.
• Processes vendor invoices for payment.
• Maintains professional communication with staff and clients.
• Trains new hires on CMMS use.

Skills

Communication skills

Time management

Team player

Detail oriented

Multitasking

Education

High School Diploma or GED

Associate's Degree

Tools

CMMS

Microsoft Office Suite

Job description

CGL is seeking an Administrative Assistant (Facility) to provide administrative support to the Facility Manager and maintenance staff. You will assist with scheduling meetings, data entry, and invoicing, and act as the first point of contact for customers and vendors.

Responsibilities include using MS Office and CMMS, onboarding new hires, processing invoices, and ensuring professional communication with all stakeholders. Notary preferred.