Facility Administrative Specialist

CGL Companies; Valdosta (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

CGL Companies seeks an Administrative Assistant (Facility) to support the Facility Manager and maintenance staff. You’ll handle scheduling, data entry, invoicing, and be the first point of contact for customers and vendors with a professional demeanor.

Responsibilities include answering calls, CMMS data entry, onboarding support, training coordination, and keeping files organized while coordinating meeting logistics and general office duties.

Qualifications

• High School Diploma or GED required; associate degree preferred.
• 1+ year as administrative assistant or related role.
• 1+ year accounts payable experience preferred.
• Proficient with Microsoft Word, Excel, and Outlook.

Responsibilities

• Respond to calls and vendor requests; relay messages to maintenance team.
• Enter data and process invoices; manage accounts payable tasks.
• Operate CMMS for work orders and scheduling; close orders.
• Assist Facility Manager with onboarding of new hires and training.
• Organize files, distribute mail, and maintain office supplies.

Skills

Communication

Time management

Multitasking

Microsoft Word

Microsoft Excel

Outlook

CMMS

Customer service

Data entry

Scheduling

Invoicing

Education

High School Diploma or GED

Associate's Degree

Tools

CMMS

Job description

CGL Companies seeks an Administrative Assistant (Facility) to support the Facility Manager and maintenance staff. You’ll handle scheduling, data entry, invoicing, and be the first point of contact for customers and vendors with a professional demeanor.

Responsibilities include answering calls, CMMS data entry, onboarding support, training coordination, and keeping files organized while coordinating meeting logistics and general office duties.