Facilities Administrative Specialist (Onsite)

Talentify; Cromwell (CT); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short/Long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking a Facilities Administrative Assistant to provide essential administrative support to the Facilities Department in a fast-paced environment. The role is onsite in Cromwell, CT with responsibilities spanning work-order management, vendor coordination, inventory, records, and front-desk support.

We value organization, multitasking, and proactive service delivery. The position works Monday–Friday, 8:00 a.m.

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication.
• Able to work independently and in a team.
• Punctual and reliable with attention to detail.
• Customer service oriented.

Responsibilities

• Answer and direct incoming calls related to facilities requests.
• Manage and update facility work orders in the ticketing system.
• Schedule maintenance and coordinate with vendors and internal teams.
• Order and track facility supplies and maintain inventory.
• Maintain departmental records and documentation for audit readiness.
• Monitor facility issues and communicate updates to stakeholders.
• Coordinate with IT, Maintenance, Fleet and Food Services as needed.
• Follow up on open service requests for timely completion.
• Support special projects and ad hoc tasks.
• Prioritize multiple tasks with accuracy and organization.
• Provide front desk and general administrative support.
• Deliver responsive, courteous service to internal and external partners.

Skills

Computer skills

Microsoft Office

Organization

Verbal and written communication

Independent work

Punctuality

Attention to detail

Customer service orientation

Education

High school diploma or equivalent

Tools

Ticketing system

Microsoft Excel

Job description

Aston Carter is seeking a Facilities Administrative Assistant to provide essential administrative support to the Facilities Department in a fast-paced environment. The role is onsite in Cromwell, CT with responsibilities spanning work-order management, vendor coordination, inventory, records, and front-desk support.

We value organization, multitasking, and proactive service delivery. The position works Monday–Friday, 8:00 a.m.