Facilities Administrative Specialist (CMMS & Scheduling)

AustinTexas; United States; On-site; USD 33,000 - 39,000; Full time

Job summary

Austin Facilities Management is seeking an Administrative Specialist to enter and disseminate work orders in CMMS, schedule preventive maintenance, manage facility calendars, and handle classroom reservations. Strong MS Office skills and ability to multitask in a high-traffic environment are essential.

Responsibilities include data analysis, document preparation, and coordinating travel when required, with a focus on confidentiality and efficiency.

Qualifications

• Degree from an accredited four-year college or university in Business or Public Administration.
• Four years of professional/administrative experience; education may substitute for experience up to four years.
• Experience using a computerized maintenance management system (CMMS) or work order system is preferred.

Responsibilities

• Provide administrative support on highly technical and/or specialized projects.
• Handle time-sensitive requests and confidential documents (ORR, CAF, RCA).
• Verify accuracy of critical documents and manage mail, faxes, and emails.

Skills

Communication

Data analysis

Planning and organizing

Multitasking

Prioritizing

MS Office proficiency

Education

Bachelor's degree in Business or Public Administration

Tools

CMMS

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Austin Facilities Management is seeking an Administrative Specialist to enter and disseminate work orders in CMMS, schedule preventive maintenance, manage facility calendars, and handle classroom reservations. Strong MS Office skills and ability to multitask in a high-traffic environment are essential.

Responsibilities include data analysis, document preparation, and coordinating travel when required, with a focus on confidentiality and efficiency.