Assistant Facilities Manager

Freelancerprox; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A professional facilities management firm is looking for an Assistant Facilities Manager to enhance the daily operations within their buildings. This role supports the management of important systems such as HVAC and plumbing while overseeing contractors for repair and maintenance work. Ideal candidates will possess strong organizational skills and experience in facilities operations. This position is crucial in ensuring a well-maintained and compliant environment for all facility occupants.

Qualifications

• 2+ years of experience in facilities or building operations, property management, or a similar role.
• Strong knowledge of building systems and maintenance procedures.
• Experience with vendor management and service contract administration.

Responsibilities

• Support the Facilities Manager in overseeing building operations including HVAC, electrical, plumbing, and general maintenance.
• Coordinate with contractors and service providers for repairs, inspections, and scheduled maintenance.
• Conduct regular inspections to ensure facility compliance with health and safety regulations.

Skills

Attention to detail

Organizational skills

Communication

Problem-solving

Multitasking

Education

Bachelor's degree in Facilities Management, Engineering, Business Administration or related field

Tools

Microsoft Office Suite

CMMS (Computerized Maintenance Management Systems)

Job description

About the job Assistant Facilities Manager

We are seeking a proactive and detail-oriented Assistant Facilities Manager to support the daily operations, maintenance, and management of our facilities. This role ensures the efficient functioning of building systems, vendor coordination, and adherence to safety and compliance standards. The ideal candidate will assist in delivering a safe, functional, and well-maintained environment for all occupants.

Key Responsibilities:

Support the Facilities Manager in overseeing building operations including HVAC, electrical, plumbing, and general maintenance.

Coordinate with contractors and service providers for repairs, inspections, and scheduled maintenance.

Monitor vendor performance to ensure service levels, costs, and timelines are met.

Conduct regular inspections to ensure facility compliance with health and safety regulations.

Assist with space planning, office moves, and facility-related projects.

Manage inventory of supplies and equipment, and place orders as needed.

Respond to facility-related requests and work orders in a timely and professional manner.

Support emergency preparedness plans and coordinate drills and safety checks.

Maintain accurate records of maintenance schedules, inspections, and repairs.

Ensure compliance with local, state, and federal regulations including fire safety, environmental, and OSHA standards.

Qualifications:

Bachelors degree in Facilities Management, Engineering, Business Administration, or related field (preferred but not mandatory).

24 years of experience in facilities or building operations, property management, or a similar role.

Strong knowledge of building systems and maintenance procedures.

Experience with vendor management and service contract administration.

Proficiency in Microsoft Office Suite; experience with CMMS (Computerized Maintenance Management Systems) is a plus.

Excellent organizational, communication, and problem-solving skills.

Ability to multitask and handle a fast-paced environment.

Attention to detail and organizational skills